Registrar

GENERAL PURPOSE AND SCOPE OF THE POSITION:
Employee is responsible to maintain all students’ permanent record files, including upgrading, correction, and deletions. Position is responsible for the recording, posting, and dissemination of grades. Position is responsible for the review and certification of degree and certificate requirements of graduating students. Coordinate official registration under the direction of the Vice Chancellor of Student Affairs.

Supervision Received: Assistant Vice Chancellor of Student Affairs
Supervision Given: Associate Registrar
Pay Range: $60,000 - $65,000/year

Major Responsibilities:
• Responsible for organizing and implementation of official registration on a semester basis, under the direction of the Vice Chancellor of Student Affairs.
• Serve as the primary point of contact FERPA-related matters, ensuring compliance with federal regulations, institutional policies, and the integrity of student academic records. Train faculty and staff in FERPA. Implement procedures relating to college policies, e.g., FERPA, academic records, etc.
• Review and certify degree and certificate requirements on applications for graduation to be submitted to the Vice Chancellor of Student Affairs for final approval.
• Handle all internal/external communications with post-secondary institutions regarding requests for transcripts or related information about students’ records.
• Permanent member of the College Graduation Committee.
• Responsible for handling request for transfer of credits into the College, under the direction of the Vice Chancellor of Student Affairs.
• Development of professional competency by participation and membership in state and regional student service-oriented organizations.
• Maintain all student permanent records files, including upgrading, correction, and deletions.
• Communicate with Department Heads, Advisors, and Department Chairpersons to maintain updated program materials for recruitment and information purposes on program curriculum requirements.
• Responsible for semester academic probation list to be sent to advisors and students.
• Manage prerequisite reports and process students to ensure enrollment requirements are met.
• Providing leadership and training to faculty and staff regarding the use of Banner, DARS, and other software used in the registration and records process.

Other duties as assigned by the Vice Chancellor of Student Affairs.
The above list of duties is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned.

Requirements:

• Bachelor’s degree, preferably in business, public administration, or data management information systems.
• Master's degree preferred.
• Five years of relevant experience in registrations and/or records
• Must be proficient in Microsoft Office Suite, including Outlook, Word, and Excel. 
• Must have substantial experience in automated student record-keeping systems such as Banner.

Selected candidate for employment will be subject to pre-employment background checks, including criminal history check, and any offer of employment will be contingent upon that outcome.
 

Ivy Tech is committed to supporting the well-being, growth, and financial security of our full-time faculty and staff. Our comprehensive benefits package includes:

Health & Wellness

• Multiple medical plan options paired with a Health Savings Account with a generous employer contribution

• Dental plan with no-cost preventive services and coverage for orthodontia

• Vision plan with low-cost exams and allowances for glasses or contact lenses

• Employee Assistance Program offering no-cost confidential counseling sessions, legal consultations, financial planning consultations, and other resources

• Wellness program with opportunities to earn $250 in Wellness Rewards

• Flexible Spending Accounts for healthcare (limited purpose) and dependent care

Retirement & Financial Security

• 10% employer retirement contribution, fully vested after two years

• Basic life insurance equal to annual salary paid by the College, with optional supplemental coverage

• Short-term and long-term disability benefits

Educational Benefits

• Fee remission for employees, spouses, and dependent children

• Tuition assistance for undergraduate, graduate, and doctoral programs

• Paid professional development opportunities

Work‑Life Balance

• Generous paid time off, including vacation, sick leave, holidays, and winter recess

• Flexible work arrangements where available

• Paid childbirth recovery leave (8 weeks)

• Paid parental leave (4 weeks)

Additional Perks

• Eligibility for Public Service Loan Forgiveness

• Additional discounts on gym memberships, transportation, and various retail services

Ivy Tech is proud to offer benefits that support your health, your family, and your future—because when our employees thrive, our students and communities thrive too. For more information on Ivy Tech Benefits, visit https://careers.ivytech.edu/benefits.

Note: Employees who re-hire with the College within 180 days of leaving a full-time position with the College may be eligible for additional benefits depending on their bridged seniority date.

Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.