Sales Administrator

ASTEMO AMERICAS, INC.Administration & Facilities

Job Description:

General Responsibilities:

Lead the following Sales Contract Management activities:

• Complete the training to become an expert user in the Astemo Contract Review System
• Complete training to access and download customer production contracts from online portals
• Receive customer production contracts from sales account managers
• Initiate the contract review process
• Follow up with account managers to complete contract reviews within specified time periods
• Work with plant sites to ensure pricing they use is the official approved pricing
• Prepare training materials and administer training to the sales department for new sales account managers in use and participation of Contract Review System
• Set up and ongoing maintenance of customer tool asset management information database
• Ongoing follow-up with account managers, procurement, and design engineering to support tooling order invoice readiness tasks
• Generate monthly contract status and tooling status reports

Lead the following Price Maintenance activities:

• Update product pricing in ERP system throughout the month
• Download and utilize pricing reports from ERP system
• Verify all entered pricing is approved and on contract
• Work with sales account managers, accounting, and production planning to confirm pricing effective dates, part numbers and shipment status
• Enter pricing for production and prototype contracts that have been approved in the Contract Management System
• Ensure all products have pricing entered in ERP system at month end closing
• Support evidence requests for internal and external audits

Lead the following Prototype Order Management activities:

• Complete the training to become an expert user of the Astemo Prototype Tracking System (PTS)
• Complete training necessary to access and download prototype orders via customer portals
• Update prototype delivery status information on customer portals as necessary
• Work with the sales account managers and design engineering (as necessary) to initiate internal prototype orders
• Follow up with the plant sites, program management, sales, and design engineering to ensure orders are received and being managed to meet required delivery dates
• Update prototype order status within the PTS system and upload all necessary reference files
• Work with shipping/receiving to ensure orders are properly received in and appropriate forms are used
• Initiate purchase orders to Astemo sites as necessary
• Ensure drop ship orders from Astemo overseas sites are properly managed with appropriate documents
• Prepare training materials and administer training to the sales department for new sales account managers in use and participation of Prototype Tracking System

Additional Responsibilities

• Support accounting during quarterly inventory reviews
• Complete training to use Astemo Salesforce Customer Relationship Management (CRM) System
• Download customer scorecard reports and distribute internally

• Initiate continuous improvement actions that lead to process improvement and metrics gain

Qualifications

Job Requirements:

• Business or database management/analysis experience preferred
• ERP system experience or knowledge is preferred
• Must be detail oriented to maintain accuracy in the data you will manage
• Must be proactive in avoiding issues and recommending solutions
• Excellent planning and organization skills are a must
• Must be able to lead activities as well as support as an effective team member
• Proficient in the use of EXCEL and have some experience with Powerpoint

Education:  Bachelor’s in business administration (BSBA or BBA) or related business degree

Experience:   Experience working in the automotive industry through internships or summer jobs is preferred.

Job level determined by various factors such as organization size, responsibility, career stage, and capabilities.

Supervisory Responsibilities:  n/a

Working conditions:

• Physical Demands: Required to sit or stand for long periods of time. The employee may occasionally lift and/or move up to 10 pounds.

• Travel: Domestic and international may be required as needed.

Equal Opportunity Employer (EOE) – Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender, identity, disability, protected veteran status and national origin.

At Astemo, we’re challenging the status quo with the power of diversity, inclusion, and collaboration. Our goal is to build an inclusive work environment that celebrates the differences of our employees. We want to ensure that every employee feels valued, respected and empowered. We don’t just accept difference—we celebrate it, we support it, and we thrive on it for the benefit of our employees, our products, and our community. Astemo is proud to be an equal opportunity employer.

If you need a reasonable accommodation to apply for a job at Astemo, please send the nature of the request and contact information to am-jobs@hitachiastemo.com when applying for the position.