Human Resources (HR) & Admin Executive

💼 Job Overview

• Position: Human Resources (HR) & Admin Executive
• Employment Type: Full-time, Permanent
• Location: Jalan Meru, Klang, Selangor, Malaysia
• Salary: Competitive, based on experience (Commensurate with market rates)
• Availability: Immediate Joiner ⏰ Working Hours & Days
• Working Days: Monday to Saturday (5-6 days per week)
• Daily Schedule: 9 hours total per day (8 working hours + 1 hour lunch break) Note: Total weekly operational hours strictly adhere to local statutory frameworks and organizational policies. 🎯 Key Responsibilities As our pioneer HR personnel in Klang, you will act as the core support system handling end-to-end HR functions, comprehensive corporate documentation, and administrative cross-collaboration across all organizational departments (Operations, Finance, Logistics, Production, and Customer Service). Statutory Compliance & Payroll Management
• Manage monthly payroll processing and timely calculation of end-to-end employee compensation, allowances, bonuses, and deductions.
• Handle full statutory accounts management, submissions, and timely payments including KWSP (EPF), PERKESO (SOCSO), SIP (EIS), and LHDN (PCB/Income Tax).
• Act as the direct point of contact for local government bodies, municipal councils, and regulatory authorities to keep all operational hubs fully compliant. Cross-Departmental Support & End-to-End Documentation
• Oversee, compile, and systematically archive all corporate, employment, and administrative documentation required for local office setup and expanding operations.
• Actively support the Logistics and Supply Chain department with local document processing, clearance workflows, delivery paperwork, and warehouse/office vendor management.
• Draft, update, and systematically issue official corporate letters, employment contracts, standard operating procedures, employee handbooks, and internal operational memos.

Sourcing, Recruitment & Onboarding

• Manage the full lifecycle recruitment pipeline, from drafting and posting vacancies on local job portals to screening, vetting, interviewing, and hiring quality talent.
• Facilitate seamless onboarding and orientation processes for incoming employees across all departments, ensuring smooth cultural integration into the company's regional goals. Office Administration
• Maintain overall office upkeep, manage assets and operational inventory, track vendor contracts, and resolve day-to-day corporate administrative issues. ⚙️ Job Requirements
• Education: Diploma, Advanced Diploma, or Bachelor’s Degree in Human Resource Management, Business Administration, or any relevant professional field.
• Experience: 3 to 5 years of hands-on experience in full-spectrum HR operations and corporate office administration, preferably in a fast-paced or scaling/startup business environment.
• Mandarin Language Proficiency (Crucial): Fluency in spoken and written Mandarin
• English Language Proficiency (Crucial): Fluency in spoken and written English is required to manage local statutory portals
• Technical & Core Competencies: Excellent mastery of Microsoft Office applications (Word, Excel, PowerPoint), profound functional familiarity with Malaysian labor laws/Employment Act amendments, and a highly detailed, supportive, and solution-driven approach to multi-department setups.