Data Entry Specialist

Data Entry Specialist (CRM, Excel & Data Accuracy) – Remote | U.S. Hours

Position Type: Full-Time, Remote Working Hours: U.S. Client Business Hours

About the Role

At Pavago, one of our clients is hiring a Data Entry Specialist to manage and maintain high-volume business data across CRM systems, spreadsheets, and internal operational tools.

This is not just a typing role.

This is a data accuracy and quality control position where attention to detail is critical. You will be responsible for ensuring records remain:

• Accurate
• Complete
• Organized
• Audit-ready

If you are

• Extremely detail-oriented
• Organized and process-driven
• Comfortable working with repetitive, high-volume tasks
• Strong with Excel, CRM systems, and data validation

This role is a strong fit.

What You’ll Own

Data Entry & Accuracy (Core Responsibility)

• Enter and update records across:
• Salesforce
• HubSpot
• Airtable
• Microsoft Excel
• Google Sheets
• Cross-check data against:
• Contracts
• Invoices
• Customer records
• Internal documentation
• Identify and correct:
• Duplicate entries
• Missing information
• Incorrect records
• Formatting inconsistencies

Data Cleaning & Maintenance

• Clean and standardize datasets using:
• Filters
• Pivot tables
• Formulas
• Sorting tools
• Maintain consistent formatting and naming conventions
• Perform recurring data audits to ensure long-term data integrity

File & Record Organization

• Maintain organized digital records across:
• Google Drive
• SharePoint
• Dropbox
• Ensure files are:
• Properly named
• Structured
• Version-controlled
• Easy to retrieve

Reporting & Cross-Functional Support

• Generate daily and weekly operational reports including:
• Data update logs
• Audit summaries
• Transaction tracking reports
• Support teams across:
• Sales
• Finance
• HR
• Operations

Compliance & Data Integrity

• Maintain confidentiality of sensitive business and customer data
• Follow data handling standards aligned with:
• GDPR
• HIPAA
• CCPA
• Internal compliance procedures
• Ensure records remain clean and audit-ready at all times

Process Improvement

• Identify recurring data quality issues
• Suggest improvements to:
• Templates
• Forms
• Data entry workflows
• Automation opportunities
• Help reduce manual errors and improve operational efficiency over time

What Success Looks Like

• Data remains accurate, organized, and reliable
• Reports are delivered on time without errors
• CRM systems stay clean and up to date
• Minimal duplicate or missing records
• Teams can confidently rely on business data

What Makes You a Strong Fit

• Extremely detail-oriented and accuracy-focused
• Organized and highly dependable
• Comfortable managing repetitive, process-driven work
• Able to work independently with minimal supervision
• Strong sense of ownership over data quality

Requirements (Must-Have)

Experience

• 1–2 years of experience in:
• Data entry
• Administrative support
• Clerical operations
• Data management roles

Core Skills

• Strong proficiency with:
• Microsoft Excel
• Google Sheets
• Experience using:
• Salesforce
• HubSpot
• Airtable
• Similar CRM systems
• Strong typing speed and accuracy
• Ability to manage high-volume data updates efficiently
• Strong written English communication

Nice to Have

• Experience in:
• Healthcare
• Finance
• Logistics
• E-commerce
• Compliance-heavy industries
• Exposure to:
• Basic SQL
• Google Apps Script
• Data automation tools

What a Typical Day Looks Like

• Update records across CRM systems and spreadsheets
• Audit datasets for accuracy and completeness
• Cross-check records against source documents
• Generate reports for internal departments
• Organize and maintain digital documentation
• Support teams with operational data requests

In short: You ensure the company’s data remains accurate, structured, reliable, and fully trustworthy across all systems.

Key Metrics (KPIs)

• Typing accuracy ≥ 98%
• Error rate below 1%
• Same-day or next-day completion of updates
• Timely and accurate reporting
• Clean, structured, audit-ready datasets

Why This Role Stands Out

• High ownership of business-critical operational data
• Clear expectations and measurable performance metrics
• Cross-functional exposure across sales, finance, HR, and operations
• Opportunity to grow into:
• Operations roles
• Reporting roles
• CRM administration
• Data operations positions

Interview Process

• Initial Phone Screen
• Video Interview with Pavago Recruiter
• Practical Task (timed data entry + accuracy assessment)
• Client Interview
• Offer & Background Verification

Apply Now

If you

• Take pride in clean, accurate work
• Thrive in structured, execution-focused environments
• Catch small details others miss
• Enjoy keeping systems organized and reliable

This is a strong opportunity to join a fast-moving team and play a critical role in maintaining business data quality and operational accuracy.