Nursing Procedure Coordinator

Overview
Support daily hospital operations by coordinating patient admissions, staff scheduling, payroll, and nursing resources. Serve as a key administrative partner to nursing leadership by maintaining records, organizing educational programs, managing contracts, and ensuring accurate staffing based on patient needs. Help create an efficient and organized healthcare environment while maintaining confidentiality and supporting quality patient care.

Schedule: 40-hours per week

Location: Javon Bea Hospital—Riverside, Rockford, IL
Pay Range: $16.02 - $25.63

Essential Duties and Responsibilities

• Manages and directs admissions to hospital

• Assists with daily in-patient staffing activities

• Schedules and coordinates nursing service personnel (float pool, sitters, shift coordinators)

• Maintains staff scheduling data and provides education to new nursing leaders

• Calculates nursing time sheets and submits to payroll.

• Monitors entries into payroll software. Approves time cards

• Contributes to cost reduction efforts by assisting Directors to review staffing levels with regard to patient census

• Schedules meetings, takes minutes as requested, and provides general secretarial support.

• Maintains, updates, and distributes nursing policies and procedures.

• Schedules and prepares course materials for educational programs. Submits completed course materials to appropriate agency.

• Coordinates agency nursing contracts, scheduling and reconciling payments

• Inputs data for statistical information and reports.

• Maintains confidentiality of personnel records/discussions and of patient information.

• Maintains personnel files for nursing support staff

• Contributes to cost reduction efforts by assisting Directors to review staffing levels with regard to patient census

• Prepares, maintains, and distributes patient totes to units

• Maintains and updates MD call schedule

• Prepares and distributes calendars for conference rooms G206 and G210

• Registers and scores personnel for Mercy Learning Center

Culture of Excellence Behavior Expectations

To perform the job successfully, an individual should demonstrate the following behavior expectations:

Quality - Follows policies and procedures; adapts to and manages changes in the environment; Demonstrates accuracy and thoroughness giving attention to details; Looks for ways to improve and promote quality; Applies feedback to improve performance; Manages time and prioritizes effectively to achieve organizational goals.

Service - Responds promptly to requests for service and assistance; Follows the Mercyhealth Critical Moments of service; Meets commitments; Abides by MH confidentiality and security agreement; Shows respect and sensitivity for cultural differences; and effectively communicates information to partners; Thinks system wide regarding processes and functions.

Partnering - Shows commitment to the Mission of Mercyhealth and Culture of Excellence through all words and actions; Exhibits objectivity and openness to other's views; Demonstrates a high level of participation and engagement in day-to-day work; Gives and welcomes feedback; Generates suggestions for improving work: Embraces teamwork, supports and encourages positive change while giving value to individuals.

Cost - Conserves organization resources; Understands fiscal responsibility; Works within approved budget; Develops and implements cost saving measures; contributes to profits and revenue.

Education and Experience

High school diploma
Previous hospital and clerical experience.
Knowledge of medical terminology beneficial.
 

Certification and Licensure

N/A

Skills and Abilities
Problem Solving - Gathers and analyzes information skillfully.
Project Management - Coordinates projects; Communicates changes and progress. Completes projects on time and within budget.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

COMPUTER SKILLS
To perform this job successfully, an individual should have knowledge of Excel Database software; Kronos Payroll systems and Microsoft Office Word Processing software.


Special Physical Demands

Nursing department partners, patients/families, public, physicians, other hospital and clinic personnel.

Level of Supervision

N/A

Supervises

This job has no supervisory responsibilities.

PAY RANGE:

$16.02 - $25.63

Mercyhealth is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, disability, or protected veteran status.

Mercyhealth offers competitive pay and a comprehensive benefits package including:

• Medical, Dental, Vision

• Life & Disability Insurance

• FSA/HSA Options

• Generous, accruing paid time off

• Paid Parental and caregiver leave

• Career advancement and educational opportunities

• Tuition and certification reimbursement

• Certification Reimbursement

• Well-being Programs

• Employee Discounts

• On-Demand Pay

• Financial Education

• Annual recognition/awards events

• Partner appreciation days

• Family entertainment/attractions discount

• Community service/improvement opportunities

Click here for more details regarding Mercyhealth Careers Benefit Information.

At Mercyhealth, we don’t simply hire people, we empower employee-partners who are passionate about making lives better. As an integrated health system, we deliver exceptional, coordinated across seven hospitals, 85 primary and specialty clinics, and a team of over 7,500 professionals serving northern Illinois and southern Wisconsin.

Mercyhealth has been nationally recognized for our commitment to our people and culture, including:

• #1 in the nation on AARP's Best Employers for Workers Over 50

• One of Working Mother magazine's 100 Best Companies for Working Mothers

• A Top 50 Company and Top 10 Nonprofit for Executive Women