Counseling Assistant - Position 2 (Fr., So., Jr., Career Coach) - THS - Apply 6/15/2026 - 9/11/2026

Multiple Positions

ALABASTER CITY SCHOOLS

JOB DESCRIPTION

JOB TITLE: COUNSELING ASSISTANT

QUALIFICATIONS

• Bachelor’s Degree from an accredited college or university required.
• Have at least two years’ experience in a school Counseling Department or other related position.
• Ability to perform high-quality secretarial and pertinent financial-related work in a confidential manner.
• Demonstrate the ability to communicate effective in English, both orally and in writing, using proper grammar and vocabulary.
• Possess excellent organizational and interpersonal skills with attention to detail.
• Possess excellent telephone skills.
• Possess the ability to facilitate multiple tasks simultaneously.
• Demonstrate excellent interpersonal skills.
• Must have some computer background.

REPORTS TO

Principal

Freshman, Sophomore, and Junior Counselors and Career Coach

PERFORMANCE RESPONSIBILITIES

• Answers the telephone and greets visitors to the counseling office; schedules parent conferences, testing sessions and other meetings; relays information to counselors. Sends for students as requested by counselors and excuses student absences for appointments in the counseling office.
• Formats and types correspondence, memorandum, forms and reports for counselors. Maintains confidential counseling files; researches files to provide information for counselors as requested.
• Collects and organizes progress reports; orders progress reports as requested by teachers, counselors and parents.
• Maintains files of pre-college tests taken by students; distributes data to counselors; collects college applications from seniors and records test scores; forwards data to counselors; mails applications. Sends transcripts to colleges as requested by former students.
• Assists principal and counselors in development of a master schedule; inputs information into computer. Scans student course selections and makes necessary changes; generates scheduling materials. Maintains accurate reports and class counts for use in scheduling; prints related reports as requested. Distributes schedules to offices and staff; maintains accurate class lists for teachers.
• Records schedule changes throughout the year; forwards copies of schedule change information to staff. Prepares ethnic, dropout and other reports as requested.
• Prepares grading forms and instructions; distributes materials and instructions to teachers. Inputs grade data by using a scanner; makes necessary changes. Prints and distributes report cards; prints and files transcripts. Notifies counselors of students with incomplete or failing grades. Ranks students according to grade point average; runs honor roll listings.
• Collects and records grade changes throughout the year; updates transcript information.
• Enrolls new students and creates student data files; requests immunization forms and other school or health information. Obtains records from student’s previous school; evaluates transcripts to credit student’s previous course work.
• Withdraws students and prepares required forms; collects withdrawal grades from teachers; updates student cumulative files. Forwards records of withdrawn students to other schools; insures that state and district regulations are followed. Verifies requests for information relating to students and student files before forwarding information to other sources.
• Oversees operation of school’s computer network system. Orders supplies such as papers, ribbons, forms and diskettes. Troubleshoots minor equipment problems; calls for outside repair as necessary. Provides assistance to new users; maintains system security.
• Inputs information into computer to update student records such as demographic data, schedule changes and health records; forwards copies of information to various school offices.
• Provides clerical assistance for graduation; types programs; assists in distributing caps, gowns, and announcements. Submits orders and verifies student names for diplomas. Coordinates assistance at graduation by volunteers.
• Performs related duties as assigned.

TERMS OF EMPLOYMENT: 240-day contract.

EVALUATION: Performance of this job will be evaluated in accordance with provisions of the Board's policy.

SALARY: Appropriate placement on current salary schedule.