Legal Assistant & Contracts Administrator

What You'll Do: Contract Lifecycle Management

• Serve as the primary coordinator for contract intake, workflow tracking, and document management.
• Manage a high volume of agreements, including:
• Professional services agreements
• NDAs
• Vendor and subcontractor agreements
• Licensing and technology agreements
• Amendments and related documents
• Maintain and continuously improve the contract tracking system
• Assist with initial contract triage by summarizing key terms, identifying non-standard provisions, and escalating risks to the Legal Director

Legal Operations & Process Improvement

• Support the development and evolution of legal department processes, systems, and policies
• Maintain templates, playbooks, and knowledge management resources
• Build and optimize workflows to ensure consistency, efficiency, and scalability
• Prepare and format legal documents, reports, presentations, and correspondence for internal stakeholders and leadership
• Identify opportunities to improve efficiency through automation, technology, and AI-enabled tools

Research & Regulatory Support

• Conduct preliminary legal and business research to support decision-making
• Monitor regulatory developments and industry trends, providing concise summaries and actionable insights

Stakeholder & External Coordination

• Act as a key liaison between Legal and internal teams to gather information and support contract review and execution
• Build strong cross-functional relationships to facilitate efficient legal support and issue resolution
• Support management of external counsel, including coordinating communications and tracking invoices

Training & Innovation

• Assist with coordination and administration of internal legal training programs

AI Integration & Departmental Efficiency

• Champion the use of AI-powered legal tools, including contract review assistants, document drafting platforms, and research tools, to accelerate the department's output and reduce manual workload.
• Identify opportunities to automate or streamline repetitive legal operations tasks (e.g., contract routing, deadline tracking, template management) by leveraging technology under the Legal Director's guidance.
• Serve as a force multiplier for the Legal Director by taking full ownership of execution-level tasks, ensuring that the Legal Director's time is reserved for high-judgment, attorney-only work. The ideal candidate actively looks for ways to do more with less, using AI and process improvements where appropriate to expand what this two-person department can accomplish.

What You'll Bring

• 3–5 years of experience in a Legal Assistant, Contracts Administrator, or Legal Operations role (preferably in-house)
• Strong experience with contract management systems, document organization, and workflow tracking
• Familiarity with legal technology tools and a willingness to adopt AI-enabled solutions
• Ability to review contracts at a high level, identifying key risks and non-standard terms under attorney supervision
• Excellent organizational, project management, and multitasking skills
• Strong written and verbal communication skills
• High level of discretion and ability to manage confidential information
• Proven ability to work independently in a fast-paced environment with a proactive, solutions-oriented mindset
• Experience building or improving processes from the ground up is strongly preferred
• Comfort with AI: Demonstrated ability to responsibly explore and adopt firm-approved AI tools to enhance productivity and innovation.
• Continuous Learning Mindset: Openness to learning and applying emerging technologies including AI and automation in alignment with firm policies
• Comfort working with AI-assisted legal tools (e.g., contract review platforms, AI drafting assistants, legal research tools) or a demonstrated eagerness to adopt and learn new technology quickly.

Qualifications

• Bachelor’s Degree (preferred), Associates Degree or equivalent relevant experience