Supervising Facilities Coordinator

The Supervising Facilities Coordinator position is critical to the effective operation and oversight of the Agency’s physical infrastructure, which includes 10 facilities, 300,000sq ft, serving over 1,600 employees across all five boroughs. This role provides centralized management of facilities functions to ensure safe, efficient, and well-maintained work environments that support Agency operations.

The position is responsible for managing facilities activities such as space planning, interior design, office moves, renovations, and new construction projects. These responsibilities are essential to meeting the Agency’s operational needs and require consistent coordination and oversight to avoid delays, cost overruns, and service disruptions.

The Supervising Facilities Coordinator oversees projects from initiation through planning, design, and construction, including the development of conceptual plans and budgets that support informed fiscal decision-making. Ongoing monitoring and reporting ensure projects remain on schedule and within budget, while issues are identified and addressed in a timely manner.

Routine site inspections across all boroughs are required to maintain building conditions, address maintenance issues proactively, and preserve Agency assets. This position also develops and manages facilities and maintenance project budgets and tracks facilities-related services to ensure timely responses and a high level of customer service.

Additionally, the Supervising Facilities Coordinator serves as the Agency’s liaison with oversight agencies, including DCAS, to lease space, obtain construction services, identify alternate sites, and ensure compliance with citywide policies such as property salvage procedures. The role also supports the development and maintenance of best practices for janitorial and security services.

SPACE ANALYST - 80184

• A baccalaureate degree from an accredited college or university, accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), and one year of satisfactory, full-time experience in the evaluation and layout of space in office buildings, garages and other structures used for commercial and industrial purposes. Such experience must have included projects requiring knowledge of construction needs and cost, installation of computer equipment and telephone communication systems, and building standards and leasing procedures; or
• A four-year high school diploma or its educational equivalent approved by a State’s Department of Education or a recognized accrediting organization, and five years of satisfactory, full-time experience, as described in “1” above. College education obtained from an accredited college or university accredited by regional, national, professional or specialized agencies recognized as accrediting bodies by the U.S. Secretary of Education and by the Council for Higher Education Accreditation (CHEA), may be substituted for up to four years of experience on the basis of 30 semester credits for one year. However, all candidates must have one year of experience described in “1” above. To be qualified for assignment to Assignment Level II, individuals must have two additional years of the experience described in "1" above, as follows: a) A baccalaureate degree from an accredited college, and three years of satisfactory, full-time experience as described in "1" above; or b) A four year high school diploma or its educational equivalent and seven years of satisfactory, full-time experience, as described in "1" above.