Procurement Manager – MWBE Officer

ABOUT THE CAMPAIGN FINANCE BOARD

The Campaign Finance Board is a nonpartisan, independent city agency that empowers New Yorkers to have a greater impact on their elections. Our mission is to make local democracy more open, transparent, and equitable by removing barriers to participation.

We make it easier for New Yorkers to vote, meaningfully support candidates for city office, and run for office themselves. NYC Votes, our voter engagement initiative, meets people where they are to share trustworthy election information and help New Yorkers make a plan to vote. We publish the citywide Voter Guide, which delivers information about candidates directly to voters’ doors. Our public matching funds program ensures small contributions can make a big difference, allowing regular people to run for office by relying on the support of other regular people, not just wealthy donors and special interests. And we lift the veil on how candidates raise and spend money, increasing transparency and accountability in local government.

We believe that when every New Yorker is empowered to participate meaningfully in elections, candidates will better reflect the communities they serve, elected leaders will be more accountable to the public, and New Yorkers will have a democracy they can truly trust.

ABOUT THE DEPARTMENT

The Operations and Finance division is responsible for the financial, procurement & administrative aspects that support agency-wide operations.

Procurement & Contract Management (PCM) is responsible for managing the lifecycle of contracts and other procurements that involve acquiring goods and services for the Campaign Finance Board. PCM ensures the agency complies with all applicable laws that drive the procurement process as indicated in the Charter of the City of New York (Charter), the Procurement Policy Board Rules (PPB Rules), and the New York City Comptroller’s Directives.

PCM ensures that CFB and its divisions have the necessary procurements and support in place that allows the agency to meet its critical mission in making our local democracy more open, transparent and equitable. PCM partners with the various CFB divisions to provide guidance on procurement functions, so that the various divisions can focus on their core functions in support of the agency’s vision statement. CFB is actively developing its MWBE program to increase diversity and equity in public contracting, and this role will be central to that foundational effort.

JOB DESCRIPTION

The Procurement & Contract Management department is looking for an experienced Procurement Manager/ MWBE (Minority/Women-owned Business Enterprise) Officer that will be reporting to the Deputy Chief Contracting Officer will oversee programs and initiatives designed to promote the inclusion and growth of minority- and women-owned businesses in public contracting and procurement opportunities. This role will ensure compliance with applicable regulations, foster partnerships with MWBEs, and support the organization’s diversity, equity, and inclusion goals to perform but not limited to the following:

• Develop, implement, and manage MWBE programs to increase participation in contracting opportunities.
• Ensure adherence to local, state, and federal regulations related to MWBE goals and requirements.
• Build and maintain relationships with MWBE vendors, contractors, and community organizations to enhance participation and outreach efforts.
• Collaborate with CFB divisions and help establish policies and procedures that promote MWBE engagement and program success.
• Ensure all M/WBE documentation is maintained in accordance with Local Law 63, Comptroller’s requirements, and applicable audit standards.
• Prepare and present regular reports on M/WBE participation metrics and program performance for CFB leadership and share participation data with the Mayor’s M/WBE Office on a quarterly basis or as needed.
• Provide education and training to CFB staff, vendors and other external stakeholders on MWBE requirements and opportunities.
• Assist procurement team in identifying MWBE-certified businesses for procurement opportunities.
• Coordinate with Small Business Services on MWBE required actions.
• Ensure vendors have valid MWBE certifications prior to contract registration.
• Maintain a list of MWBE certifications and advise vendors on MWBE license expirations.
• Provide customer service-oriented guidance and attend weekly division meetings to discuss the various procurements.
• Lead discussions and execute Request for Proposals and other procurements.
• Review contract performance and lead vendor performance evaluations.
• Perform other procurement actions and be actively involved with contract registrations.
• Supervise staff on related projects.

ESSENTIAL KNOWLEDGE, SKILLS, ABILITIES & OTHER BEHAVIORS (KSAOs)

We're seeking individuals eager to make an impact, even if they don't tick every box on our job description. We believe in the power of diverse perspectives and the unique blend of lived experiences, non-traditional education pathways, practical know-how, and a variety of skills and abilities that each candidate brings to the table. If you're ready to learn and grow with us, we encourage you to apply and be part of our dynamic team.

Knowledge

• Knowledge of New York City Procurement Policy Board (PPB) Rules, Comptroller Directives, and other federal, state, and local laws.
• Knowledge of City’s procurement systems including Financial Management System (FMS), Procurement and Sourcing Solution Portal (PASSPort) & DCAS OCP (Office Citywide Procurement) & platforms.
• Knowledge of the City’s Minority/Women-owned Business Enterprise (MWBE) programs and NYC Small Business Services certified directory database.
• Familiarity with NYC Local Law 1 (2013), the citywide M/WBE program framework, and the Annual M/WBE Utilization Plan, including awareness of the Mayor’s Office of Contract Services (MOCS) guidelines and best practices.
• Knowledge of City’s standing operating procedures/best practice with procurement & contract management
• Knowledge with implementing MWBE programs.

Skills

• Proficiency in conducting FMS 3 procurement & budget inquiries.
• Able to navigate PASSPort and conduct research related to contracts, budget, etc.
• Medium to advance Microsoft Excel skills with the ability to set up new spreadsheets for tracking purposes and able to combine other reports into pivot or other reporting forms.
• Proficiency in searching the NYC Small Business Services website for relevant NGIP codes for procurements.
• Able to us use other government procurement platforms such as the NYS Office of General Services (OGS), the General Services Administration (GSA) and other platforms to conduct vendor and commodity research to establish procurement agreements.
• Excellent verbal and written communication skills, including the ability to distill complex information and reach different audiences through a variety of communication mediums.

Abilities

• Attention to detail, particularly with regards to reviewing contracts and other agreements.
• The ability to independently manage and spreadsheets and trackers and adherence to timelines
• Strong organizational and operational skills with the ability to plan and execute regularly scheduled tasks with little to no oversight.
• Ability to see problems ahead and offer solutions or different venues to assist program with their operations.

Other

• Team Player with a positive attitude and respectful manners
• Ability to understand the needs of the MWBE’s and aid with increasing their participation with CFB procurements.
• A minimum of two to three years of experience building or administering MWBE programs.

ANALYST CFB AL 2&3 ONLY - 0660A

A bachelor’s degree from an accredited college including or supplemented by at least twelve-semester credits (or the equivalent of twelve-semester credits) in accounting, auditing, business or public administration, computer science, economics, finance, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related area of study and one year of satisfactory full-time experience in accounting, auditing (including compliance or investigative auditing), business or public administration, business analysis, computer science, database administration, economics, finance, fiscal or economic management or research, statistics, graphic design, personnel or human resources administration, user experience design, or a closely related field; or

A four-year high school diploma or its educational equivalent and five years of experience as described in “1” above; or

Education and/or experience equivalent to “1” above.