Research Advancement Administrator

Job Profile:

Research Administration Specialist 2

Job Family:

Research Administration

Time Type:

Full time

Max Pay – Depends on experience:

$63,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Responsible for collaborating with faculty and researchers in managing routine aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies.

Job Description:

The College of Liberal Arts and Sciences is in search of a post-award Research Advancement Administrator. Under the supervision of the Assistant Director, Post-award, this position will provide support with post-award Workday processing, account and payroll monitoring, account reconciliations, and sponsored project account management. The RAA will also participate in financial meetings and expense planning for sponsored accounts, working side by side with the project's investigators. This person will work closely with business operations in various Units within The College. This is an in-person role with a hybrid arrangement that allows two remote days.

Position Salary Range:

$55,000 - $63,000 per year; DOE

Essential Duties:

Manage all areas of award management, which may include but are not limited to:

• Serve as the primary post-award contact for an assigned portfolio of faculty investigators and sponsored projects.
• Provide financial guidance to investigators on sponsored project expenditures, projections, allowability, sponsor requirements, and compliance.
• Review and interpret award documents, sponsor terms and conditions, funding restrictions, and reporting requirements.
• Manage sponsored project accounts and approve expenditures in accordance with ASU policies, sponsor requirements, and applicable federal regulations, including Uniform Guidance.
• Monitor, reconcile, and forecast project accounts, including salary commitments, projected expenses, subaward activity, burn-rate analysis, expense transfers, and effort reporting.
• Provide administrative support for post-award actions, including at-risk requests, pre-award costs, re-budgets, no-cost extensions, renewals, and periodic reports.
• Ensure ongoing compliance with university, sponsor, regulatory, and financial requirements; identify compliance concerns and assist with resolution.
• Collaborate with ORSPA, Knowledge Enterprise Award Management, the Business Office, investigators, and departmental staff on award modifications, invoicing, closeouts, negotiations, reporting, and fund approvals.
• Prepare standard and non-standard financial and accounting reports for research investigators.
• Resolve fund management issues, correct errors, and support accurate invoicing to ensure timely revenue collection.
• Maintain project records and files, determine appropriate handling of financial transactions, and approve transactions within designated authority limits.
• Serve as a resource and provide process guidance or training to investigators, business staff, and post-award Research Advancement staff.
• Performs other duties as assigned.

Desired Qualifications:

• Strong knowledge of policies, procedures, and requirements of institutional and all applicable regulations governing sponsored research projects.
• Must have experience in Financial Management System(s), HR related system(s), Forecasting Tool, and Analytics Reporting.
• Must have experience in using Advanced Excel functions, including pivot table, OneNote, MS Word, MS Teams, Skype, Zoom, and Slack.
• Skilled in establishing, nurturing, and maintaining effective professional working relationships.
• Strong ability to understand unit needs, requirements, and requests to identify priorities.
• Ability to effectively communicate in person, writing, and by phone, and to respond to highly complex situations involving numerous and sometimes competing university constituencies.
• Ability to work independently and effectively in an environment subject to regularly changing priorities and strict deadlines requiring regular follow-through.
• CRA or other qualified research administration certification.
• Communicate to perform essential duties.
• Work both independently and within a complex structured team.

Working Environment:

• Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting. Use office equipment including a desktop computer.
• Limited lifting up to 20 pounds.
• Remote/hybrid/flexible work schedule possible based on specific conditions.

Department Statement:

The College of Liberal Arts and Sciences (The College) is the largest college at ASU and is organized in a divisional structure comprised of Humanities, Natural Sciences, and Social Sciences. The atmosphere is collegial, priorities are fluid and demands for assistance come from many directions. This position provides an opportunity to exercise initiative and enhance leadership skills.
The College offers the greatest choice and diversity of studies of any school at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, The College offers unique opportunities to explore a vast spectrum of academic disciplines - from science and math to languages and philosophy - that few other colleges and universities can provide. The College has 90+ undergraduate majors and 140+ graduate degrees housed in 23 interdisciplinary schools and departments. The College is redefining liberal arts and sciences education for the 21st century.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23369.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.