Academic Personnel Specialist

Job Profile:

HR Administration Specialist 3

Job Family:

HR Management

Time Type:

Full time

Max Pay – Depends on experience:

$68,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The Edson College of Nursing and Health Innovation seeks an Academic Personnel Specialist who will provide advanced, professional-level support for the full range of academic-personnel processes within the Edson College of Nursing and Health Innovation. This role serves as a subject-matter expert on faculty and academic-professional personnel actions and is the primary liaison between academic units and Edson College Human Resources.

Salary Range: $66,200 - $68,000 annually

Essential Duties:

Manage and coordinate complex academic-personnel actions across the full employment lifecycle for career-track faculty, and faculty associates.

Policy Expertise and Compliance

• Serve as the college's primary subject-matter expert on academic-personnel policies, procedures, and regulations, including ASU, ABOR, and Provost's Office requirements.

• Interpret and apply university and ABOR policy for faculty, directors, department chairs, and senior leadership

• Monitor policy updates and translate required changes into unit-level processes and documentation for review

• Ensure the accuracy, compliance, and timely completion of all personnel actions.

Recruitment and Hiring Coordination

• Coordinate vacancy postings, application review, interview scheduling, committee formation, and hiring documentation for career-track faculty and faculty associates.

• Support faculty search committees by monitoring application activity, coordinating search-related processes, and preparing required hiring documentation.

• Draft, review, and process offer letters, reappointment letters, and related hiring documents. Promotion, Review, and Evaluation Processes

• Manage promotion processes and annual performance evaluation cycles for career-track and academic professionals. This may include preparation of materials, system guidance, and procedural oversight.

• Advise faculty leadership on required timelines, workflow steps, confidentiality practices, and documentation standards.

• Coordinate the collection, organization, and submission of academic-personnel materials to the Provost's Office.

Systems and Data Management

• Provide training, consulting, and troubleshooting on APARS/Interfolio, RPT, Faculty Search, ASU Vita, and related platforms.

• Maintain current and accurate data for career-track faculty, including rank, demographics, annual evaluations, and curriculum vitae.

• Partner with the Business Intelligence unit to ensure data structure, accuracy, and accessibility align with college reporting and compliance requirements.

• Develop and manage tracking tools for deadlines, reviews, and compliance requirements.

• Maintain and secure confidential personnel files in accordance with university standards.

Process Improvement and Strategic Support

• Develop, implement, and refine operating procedures to improve efficiency and compliance across academic-personnel processes.

• Support special projects related to faculty affairs, review cycles, system implementation, and compliance initiatives.

• Contribute to annual surveys and accreditation reporting.

• Support the Director of Academic Enterprise and Sr. Associate Dean of Academic Enterprise in university-wide meetings or working groups related to academic personnel, policy, or systems.

• Support strategic academic-personnel planning and special initiatives directed by the Sr. Associate Dean of Academic Enterprise.

• Collaborate with the HR Director, Director of Academic Enterprise, and Sr. Associate Dean of Academic Enterprise on academic personnel actions as required.

Desired Qualifications:

• Master's degree in human resources, public administration, higher education administration, or a related field preferred

• Three or more years of experience in academic personnel, faculty affairs, or a directly related higher education function, with direct exposure to career-track and tenure/tenure-track employment processes

• Working knowledge of ABOR policies and ASU academic-personnel procedures, or equivalent regulatory framework experience in a university environment

• Experience coordinating formal committee processes, including promotion, review, or hiring panels, with responsibility for documentation, timelines, and procedural compliance

• Proficiency with Interfolio, APARS, RPT, Faculty Search, ASU Vita, or comparable academic personnel systems, including capacity to provide end-user training and troubleshooting support

• Demonstrated ability to draft, review, and process sensitive personnel documents, including offer letters, reappointment letters, and promotion correspondence

• Experience advising faculty, department leadership, or senior administrators on policy interpretation and process requirements, including in contexts without direct authority

• Ability to develop and manage tracking systems across multi-deadline, multi-stakeholder personnel cycles

• Experience contributing to accreditation reporting, annual surveys, or institutional faculty data maintenance

• Demonstrated ability to develop or refine operating procedures in a compliance-sensitive environment

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse

• May be required to perform tasks in the field within and/or across University campuses

• Regularly required to work in cramped and enclosed areas and exposure to variations in temperature

• In-person position only

• Position may involve shared offices/space

• This position is full-time, and the incumbent must be available Monday - Friday, 8am-5pm.

• The primary work location is the Downtown Phoenix campus, but a presence on other campuses or at off-campus locations may be required.

Department Statement:

The Edson College of Nursing and Health Innovation is distinguished as a model for excellence and inspiration in nursing and interprofessional practice, education and research to advance knowledge and innovative practice models, and new solutions to optimize the health and well-being of our local, national and global communities.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Downtown Phoenix

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23355.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.