Assistant Manager, Leasing & Project Management, Facilities Management

About FWD Group

FWD Group (1828.HK) is a pan-Asian life and health insurance business that serves more than 38 million customers across 10 markets, including BRI Life in Indonesia. FWD’s customer-led and tech-enabled approach aims to deliver innovative propositions, easy-to-understand products and a simpler insurance experience. Established in 2013, the company operates in some of the fastest-growing insurance markets in the world with a vision of changing the way people feel about insurance. FWD Group is listed on the main board of the Hong Kong Stock Exchange under the stock code 1828.

For more information, please visit www.fwd.com

For more information about FWD Hong Kong, please visit www.fwd.com.hk/.

The Job

• Project Coordination: Support the Project Manager in coordinating project activities, timelines, and deliverables across teams and stakeholders

• Monitoring & Reporting: Track project progress and prepare regular status reports to ensure transparency and timely decision-making

• Stakeholder Communication: Facilitate effective communication between internal and external stakeholders to maintain alignment and resolve issues promptly

• Documentation Management: Maintain accurate and up-to-date project documentation, including meeting minutes, action logs, and project plans

• Risk & Issue Tracking: Assist in identifying, documenting, and escalating project risks and issues, and support mitigation planning

• Resource Support: Help manage resource allocation and scheduling to ensure project needs are met efficiently

• Budgeting: Support project budget preparation and expense tracking, while identifying and recommending cost-saving opportunities

• Compliance & Standards: Ensure project activities adhere to organizational policies, procedures, and quality standards

• Continuous Improvement: Contribute to post-project reviews and lessons learned to improve future project delivery

The Person

• Degree preferred in Project Management, Business Administration, Engineering, or a related field

• 6–8 years of relevant experience in facilities project coordination or project management support, with ability to work in cross-functional teams and manage multiple priorities

• Exposure to project environments in Bank or Insurance Company

• Possess experience to manage office space portfolio of 100,000 sq. ft. or more in multiple locations

• Strong analytical and critical thinking skills, with experience in data analysis and reporting

• Technology savvy but not limited to MS Office applications

• Solid understanding on project management principles, with proficiency in project management tools (e.g., MS Project)

• Fluency in Chinese and English business communication, both verbal and written

• Strong communication, interpersonal, and organizational skills with effective time management

• Familiarity with risk and issue management processes, and basic knowledge of budgeting and financial tracking

• Immediately available is highly preferred

We offer 5-day work, 20-22 days annual leaves, excellent learning & development opportunities and an attractive package to the right candidate.

Information collected will be treated in strict confidence and used solely for recruitment purpose. The company will retain all applications no longer than 24 months of which will be destroyed thereafter. When there are vacancies in any of our subsidiaries, holding companies, associated or affiliated companies of, or companies controlled by, or under common control with the Company during that period, we may transfer your application to them for consideration of employment. We are an equal opportunity employer. We do not discriminate on the basis of race, gender, disability or family status in employment process.