Operations & Executive Coordinator

Title Operations & Executive Coordinator ID 2026-3796 Job Locations US-VA-Chantilly Category Human Resources Type Full Time Location : Location US-VA-Chantilly Job Post Information* : External Company Name TeleWorld Solutions Inc Job Post Information* : External Company URL teleworldsolutions.com Location : Postal Code 20151 Location : Address 14850 Conference Center Dr., Ste 250 Work Schedule This position is required to be onsite Monday through Friday from 9:00 AM – 6:00 PM. Front Office & Office Operations · Serve as the face of the organization, ensuring a professional and welcoming experience for all visitors, clients, and employees · Manage front desk operations including calls, visitors, mail, and office communication · Maintain office organization, cleanliness, and supply inventory · Coordinate office logistics, vendor relationships, and facility-related needs Executive Support (CEO & Leadership Team) · Provide direct administrative support to the CEO, including calendar management, scheduling, and meeting coordination · Prepare meeting materials, presentations, and follow-ups as needed · Support travel arrangements, expense tracking, and executive logistics · Act as a liaison between leadership and internal teams Procurement & Vendor Coordination · Assist with procurement processes, including purchase requests, vendor coordination, and tracking orders · Maintain vendor relationships and ensure timely delivery of goods and services · Monitor inventory levels and proactively manage office and operational supply needs · Support contract tracking and renewal reminders as needed Risk Management & Fleet Coordination Support · Partner closely with Risk Management lead to support fleet management operations, including vehicle tracking, documentation, and compliance · Assist in maintaining accurate records related to company vehicles, driver assignments, and insurance requirements · Coordinate scheduling for vehicle maintenance, inspections, and repairs to ensure operational readiness · Support incident reporting processes by gathering documentation and coordinating follow-ups as needed · Help monitor compliance with company policies related to fleet usage, safety, and risk mitigation · Act as an administrative liaison between internal teams, vendors, and the Risk Management function Qualifications: · 4–6 years of experience in administrative, office operations, HR, or executive support roles · Strong organizational and multitasking skills with exceptional attention to detail · Professional demeanor with excellent communication and interpersonal skills · Ability to handle confidential information with discretion and integrity · Proficiency in Microsoft Office Core Competencies · Ownership & Accountability · Adaptability · Professional Presence · Collaboration · Problem-Solving · Big Picture visionary What We Offer Opportunities for professional growth within a dynamic telecom organization Collaborative team environment Opportunities for professional growth within a dynamic telecom organization Collaborative team environment Hands-on experience across multiple areas of HR Competitive salary and benefits Join Our Veteran-Friendly Team: Are you a veteran or a veteran spouse with expertise in telecommunications? Join our team at TeleWorld Solutions, where we value your military experience and provide great benefits. We invite all veterans and veteran spouses to bring their skills and dedication to our team. TeleWorld Solutions is committed to employing a diverse workforce and provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, marital status, sexual orientation, gender identity, status as a protected veteran, genetic information, status as a qualified individual with a disability, or any other characteristic protected by law.