HR Operations Specialist (Dubai)

Hi!

We are SFORS - a trading company where traders become successful.

We specialize in trading on global financial markets and are one of the key players in proprietary trading and a leader in the pre-market space.

For 20 years, the company has been successful in the stock market thanks to significant investments in trader development, trading technologies, a progressive risk management model, and the creation of effective trading strategies — everything that helps traders succeed.

We are currently looking for an HR Operations Specialist to strengthen our HR team in Dubai.

We are seeking a professional who will systematically support HR operations, improve operational processes, and work closely with the HRBP and HRPP.

Key Responsibilities

HR Administration

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Prepare, process, and maintain HR documentation throughout the employee lifecycle, including employment contracts, offers, certificates, policies, and other personnel documents in compliance with UAE labor legislation.

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Maintain and update employee personnel files and HR records, ensuring accuracy, completeness, and compliance with legal and internal requirements.

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Generate employment certificates, confirmations, references, and other HR-related documents upon request.

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Conduct regular audits of employee files and HR documentation to identify missing information, inconsistencies, and compliance risks.

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Ensure HR documentation is audit-ready and compliant with applicable labor laws and internal policies.

Immigration & Employee Relocation Support

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Prepare and coordinate immigration-related documentation required for visa and work permit applications in collaboration with the HR People Partner and external service providers.

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Coordinate medical examinations, biometric appointments, and interactions with relevant government authorities throughout the immigration process.

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Maintain accurate immigration records and ensure compliance with local immigration requirements and internal procedures.

Leave & Absence Administration

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Manage leave records and related documentation in accordance with UAE labor law.

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Administer absence management processes, including data collection, request processing, employee support, creation of forms and guidelines, policy compliance monitoring, and consolidation of absence data for headquarters.

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Propose and initiate improvements to absence management processes and prepare system enhancement requests when required.

HR Systems & Data Management

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Enter employee and candidate information into HR systems.

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Maintain and update employee records, including personal information, position changes, location transfers, and terminations.

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Create and maintain employee documentation databases and supporting HR records according to internal standards.

HR Vendor & Cost Administration

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Review and reconcile invoices related to employee insurance and HR service providers.

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Initiate and coordinate payments through internal systems while ensuring compliance with approved contracts and budgets.

Historical Data Compliance

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Review and update historical HR records to ensure compliance with legal and internal requirements.

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Identify and correct errors, duplicates, and data gaps while maintaining supporting documentation.

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Support historical HR databases and prepare information for internal and external audits.

Requirements

Professional Experience & Skills

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1+ years of experience in HR Operations, HR Administration, or Personnel Administration, including experience with UAE labor legislation and immigration processes.

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Experience cooperating with insurance brokers or insurance providers.

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Strong understanding of HR administration processes, including employment contracts, onboarding, and time tracking.

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Knowledge of HR reporting and analytics, including data consolidation and audit preparation.

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Understanding of HRIS systems, HR process automation, and participation in system implementation or optimization projects.

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Strong analytical and data interpretation skills.

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Excellent attention to detail and organizational skills.

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English proficiency: B2 minimum .

What We Offer

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Opportunity to stay free of charge for up to 2–3 weeks per year in company accommodation in Larnaca, Cyprus, during vacations, business trips, or work-related travel.

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Comprehensive medical insurance program.

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Free training sessions in cycling, running, yoga, swimming, and triathlon.

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Partial reimbursement for tennis coaching, other sports activities, gym memberships, rehabilitation services, massages, and participation in local and international competitions.

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External professional education reimbursement.

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Full access to internal educational, cultural, and entertainment events, guest speaker lectures, and the corporate library.

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Comfortable office in JLT, Dubai.

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Hybrid work option (1–2 days per week from home after successful completion of the probation period).