Billing and Administrative Assistant - Remote

Job Type: Part-time

Work location: Remote

We are seeking an experienced Administrative Virtual Assistant to support a growing law firm with billing management through Clio and direct communication with clients. The firm consists of approximately 15 attorneys, and the VA will play a key role in ensuring timely, accurate billing and maintaining excellent client relations.

If you have a background in legal billing, strong organizational skills, and experience managing communications in a fast-paced professional setting, we’d love to hear from you.

Responsibilities

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Manage and process billing through Clio Manage (time entries, invoices, payments).

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Coordinate billing details and updates with attorneys and clients.

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Track billable hours and ensure accuracy across multiple matters.

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Follow up on overdue invoices and client payments as needed.

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Maintain organized records of client communications and billing histories.

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Support administrative tasks such as document management and scheduling.

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Communicate professionally via email, phone, and client portals.

Requirements

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Experience using Clio Manage (billing, timekeeping, or client management).

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Prior experience working as a Virtual Assistant in a legal or professional services environment.

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Excellent written and verbal communication skills in English.

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Strong attention to detail and ability to multitask across several clients.

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Professional, reliable, and proactive work ethic.

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Stable internet connection and remote work setup.

Preferred Qualifications

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Experience supporting multiple attorneys or a law firm.

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Knowledge of general legal billing procedures and terminology.

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Customer service experience or client-facing role background.

Compensation & Benefits

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$21/hour — W-2 employment

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Medical, dental, and vision coverage

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Paid sick time and employee discounts

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Annual performance bonuses

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6-month pay review with potential increase based on performance

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Reimbursement of certain expenses

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Professional development and advancement opportunities

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Supportive, inclusive remote work culture

Why Equivity?.

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Comprehensive Benefits: Medical, vision, dental, sick leave, employee discounts, EAP, and expense reimbursements.

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Work Flexibility: Work from home with autonomy and flexibility.

About Equivity: Equivity provides virtual assistance to clients nationwide, specializing in administrative, marketing, and paralegal support. We work with professionals and firms across diverse industries, offering expert-level support remotely.