Temp Executive Assistant

Responsibilities

We are seeking an Executive Assistant to provide senior-level administrative support to our Executive Vice President, Chief People Officer, and the People Operations team.

This role requires a high level of discretion, judgment, and professionalism in handling sensitive and confidential information, while managing competing priorities in a fast-paced environment. The Executive Assistant serves as a key partner to the CPO, ensuring day-to-day operations run smoothly and priorities are executed with accuracy, responsiveness, and attention to detail.

Responsibilities

• Manage and prioritize the CPO’s calendar, including scheduling, conflict resolution, and alignment to evolving priorities
• Coordinate meetings end to end, including scheduling, preparing agendas and materials, capturing notes, and tracking follow-ups
• Prepare and format presentations, reports, and other materials; draft and send communications on behalf of the CPO
• Support leadership meetings, offsites, and team events, ensuring logistics, materials, and coordination are handled seamlessly
• Coordinate travel arrangements as needed
• Process expenses, invoices, and administrative requests with accuracy and timeliness
• Maintain organized files, records, and shared resources to ensure information is current and easily accessible
• Serve as a point of coordination for incoming requests, helping route, track, and follow up to ensure completion
• Support employee-related administrative processes and documentation
• Assist with onboarding and offboarding coordination to ensure a smooth experience for employees
• Monitor workflows, deadlines, and recurring activities, following up as needed to keep work moving forward
• Provide general administrative and operational support across People Operations

Qualifications

• 5+ years of experience supporting senior leaders in an executive or administrative capacity
• Strong organizational and prioritization skills with the ability to manage multiple requests and shifting priorities
• High attention to detail and strong follow-through
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proactive and resourceful, with strong problem-solving skills
• Ability to effectively partner with senior leaders and anticipate needs
• Strong interpersonal skills with the ability to build relationships across teams
• Strong judgment and ability to navigate ambiguity in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Experience working with HR systems (e.g., UKG) and workflow or ticketing tools (e.g., ServiceNow) is a plus

No relocation provided; local candidates preferred.

#LI-AJ2

Overview

Are you looking for an incredible career opportunity? Then Meritage Homes is the place for you! From the homes we build to the careers we offer, we are focused on delivering a Life.Built.Better.®. Meritage is committed to building energy-efficient and affordable entry-level and first move-up homes across the US. We are looking for candidates who are excited about furthering their careers, as well as bringing their authentic self every day to be part of an inclusive organization. Meritage was certified a Great Place To Work for a second year in a row, and is currently ranked on Fortune’s Best Workplaces listings in the categories of Construction, Women and Parents. Meritage has delivered over 200,000 homes in its 40-year history, and has a reputation for its distinctive style, quality construction, and award-winning customer experience. Meritage is looking for professionals who are self-starters and want to help our organization grow by providing new and innovative ideas.

When joining Meritage Homes, you and your career can benefit in several ways, including:

• A work environment that encourages creativity and innovative ideas from every level
• An organization that lives by its core values everyday
• Team atmosphere where every individual is considered a vital asset
• State of the art technology to provide an optimal working environment
• A competitive pay structure
• Strong benefits
• Flexibility in work-life integration
• Team-oriented environment where all individuals play an integral role in the company
• Opportunity to further your career in a growing national organization
• Maintain a competitive drive to be the best

We are seeking an Executive Assistant to provide senior-level administrative support to our Executive Vice President, Chief People Officer, and the People Operations team.

This role requires a high level of discretion, judgment, and professionalism in handling sensitive and confidential information, while managing competing priorities in a fast-paced environment. The Executive Assistant serves as a key partner to the CPO, ensuring day-to-day operations run smoothly and priorities are executed with accuracy, responsiveness, and attention to detail.

Responsibilities

• Manage and prioritize the CPO's calendar, including scheduling, conflict resolution, and alignment to evolving priorities
• Coordinate meetings end to end, including scheduling, preparing agendas and materials, capturing notes, and tracking follow-ups
• Prepare and format presentations, reports, and other materials; draft and send communications on behalf of the CPO
• Support leadership meetings, offsites, and team events, ensuring logistics, materials, and coordination are handled seamlessly
• Coordinate travel arrangements as needed
• Process expenses, invoices, and administrative requests with accuracy and timeliness
• Maintain organized files, records, and shared resources to ensure information is current and easily accessible
• Serve as a point of coordination for incoming requests, helping route, track, and follow up to ensure completion
• Support employee-related administrative processes and documentation
• Assist with onboarding and offboarding coordination to ensure a smooth experience for employees
• Monitor workflows, deadlines, and recurring activities, following up as needed to keep work moving forward
• Provide general administrative and operational support across People Operations
• 5+ years of experience supporting senior leaders in an executive or administrative capacity
• Strong organizational and prioritization skills with the ability to manage multiple requests and shifting priorities
• High attention to detail and strong follow-through
• Excellent written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proactive and resourceful, with strong problem-solving skills
• Ability to effectively partner with senior leaders and anticipate needs
• Strong interpersonal skills with the ability to build relationships across teams
• Strong judgment and ability to navigate ambiguity in a fast-paced environment
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Word)
• Experience working with HR systems (e.g., UKG) and workflow or ticketing tools (e.g., ServiceNow) is a plus

No relocation provided; local candidates preferred.

#LI-AJ2