Woolsey Hall Production Manager

Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!

Overview

Reporting to the Director of Production, the Woolsey Hall Production Manager plays a key role as part of a dedicated and fast-paced production department by advising and overseeing the production events and program activity in Woolsey Hall, a historic concert hall that exists as part of the Yale Schwarzman Center, the University’s first-ever center for dining, student life, and the arts. This position works evening and weekend hours with regularity.

Position Focus

The Woolsey Hall Production Manager plays a key role as part of a dedicated and fast-paced production department, supporting all events and program production activity in Woolsey Hall. Reporting to the Director of Production and working closely with the other members of the production team, including the Woolsey Hall Event Lead, this role will oversee operations of Woolsey Hall, manager labor and work force, maintain inventory and space usage, collaborate with other stake holders of the Hall, participate in planning meetings, oversee space rental processes, and perform other ongoing responsibilities to support the smooth execution of events. The Woolsey Hall Production Manager will carry out duties while exercising a high degree of autonomy and discretion, while working to foster an inclusive and respectful working environment around production activity at the Center and on campus in general. Yale Schwarzman Center is committed to driving positive social change. We are building an inclusive, equitable, and anti-racist organization made up of individuals who share and support the goals set forth in the Center’s mission, and who reflect the diversity of the communities we serve.

For more information, please see https://schwarzman.yale.edu

Essential Duties

• Oversees daily operations of Woolsey Hall and ensure the successful execution of all events, ensuring the safety of production facilities at all times.
• Assumes primary responsibility for production oversight for assigned events in Woolsey Hall and other venues within the Schwarzman Center as assigned.
• Oversees the rental process of Woolsey Hall from inquiry to execution, working with the Director of Production & Associate Director, Venues & Exhibitions to determine business levels.
• Manages and maintains Woolsey Hall staffing and labor resources. Coordinate outside vendors as needed.
• Engages in the production planning and execution of Yale Schwarzman Center events and productions as assigned by the Director of Production.
• Ensures that the Front of House policies are adhered to and followed by all users of the space.
• Manages and maintains Woolsey Hall inventory and storage space usage. Advise on equipment and venue upgrades and purchases in conjunction with the Director of Production and Technical Director.
• Coordinates with internal and external partners including Yale School of Music, Institute of Sacred Music, Yale College Undergraduate Production, Yale Fire Code Compliance, New Haven Fire Dept, Yale Environmental Health and Safety, Risk Management, & Faculty in Yale departments, programs, and schools.
• Manages the client relationship as assigned and participate in day-of execution of productions as needed.
• Contributes to creation of production budgets with Director of Production. Works with production and artistic teams to arrive at artistic execution that aligns with project budgets, available resources, and organization values.
• Drafts contracts for external users of Woolsey Hall for upcoming events.
• Manages the contracting and billing process for internal and external users of Woolsey Hall.
• Collaborates with other production staff and assist as necessary to help ensure the highest levels of production and client service possible.
• Collaborates interdepartmentally across the university to identify systemic barriers that are inconducive to an inclusive environment. Helps implement inclusive best practices.
• Collaborates interdepartmentally to understand, question, and transform work systems, structures, and practices to reflect anti-racist values.
• Attends production meetings, staff meetings, other meetings as needed.
• Performs other duties as assigned.

Required Skills and Abilities

• Bachelor’s degree in music production or a related area and five years of work experience as an arts administrator, production manager, stage manager, or equivalent combination of education and experience.
• Knowledge of production-related health and safety best practices and concerns and ability to identify and correct potential hazards.
• Demonstrated ability to manage and prioritize complex workload.
• Demonstrated ability to collaborate effectively and flexibly with a large number of faculty, staff, students, community members, guest artists, and other professionals representing a wide diversity of personalities and cultures.
• Demonstrated commitment to diversity, equity, inclusion, and accessibility.
• Ability to work nights and weekends when required.

Preferred Skills and Abilities

Event management and live music experience preferred.

Required Licenses or Certifications

Valid Driver's License

Physical Requirements

• Ability to climb stairs, inspect roofs, access crawl spaces.
• Ability to lift 65lbs.

Principal Responsibilities

Manage production activity related to Schwarzman Center (SC) productions and programming. Collaborating with Director of Production, develop and implement production policies that ensure safe working conditions and high organizational and artistic standards.

Assume primary responsibility for production oversight for student- and faculty-produced events in a range of multi-purpose venues. As designated, oversee or assist with load in, residency, and load out for professional touring productions in a range of venues.

Hire, advise, and/or supervise student and professional production staff for student- and faculty-produced productions. For a wide range of performance events, advise students, faculty, and staff throughout the production process in areas including, but not limited to, safety, production planning, budgeting, technical design, and design.

Evaluate student capabilities and, as needed, train, and mentor students and arrange supervision during strikes, load ins, supervised technical rehearsals, and performances.

Hire and manage staff and vendors responsible for A/V documentation of SC events.

Coordinate with internal and external partners including

Yale College Undergraduate Production

Yale Hospitality

Yale Fire Code Compliance, New Haven Fire Dept

Yale Environmental Health and Safety, Risk Management

Faculty in Yale departments, programs, and schools

Oversee production facilities, equipment, schedules. Oversee designated production and rehearsal venues. Ensure safety of production facilities at all times. Advise on equipment purchase. Lead and oversee the planning of upgrades to venues and equipment. Manage vendors on site. Manage calendar for designated venues. Maintain and improve equipment and facilities in designated venues.

Other duties as assigned.

Required Education and Experience

Bachelor's degree in a related field and a minimum of 4 years of related experience; or the equivalent combination of education or experience.

Job Posting Date

06/23/2026

Job Category

Professional

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (24)

Salary Range

$68,000.00 - $120,500.00

Time Type

Full time

Duration Type

Staff

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.