Assistant Director of Operations

Job Profile:

Administrative Operations Manager 2

Job Family:

Administrative Operations

Time Type:

Full time

Max Pay – Depends on experience:

$95,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:
Manages the intermediate to complex operations of a department within the division. Monitors budget, implements strategic priorities, and prepares reports for senior management.

Job Description:

Position Salary Range: $65,000 - $95,000 per year; offer dependent on experience

The Assistant Director of Operations at the Learning Engineering Institute (LEI) provides leadership in managing, optimizing, and aligning administrative, financial, and operational functions with the institute’s strategic goals. This role serves as a key member of the leadership team, working closely with the Executive Director and university administration to drive operational efficiency, improve financial sustainability, and ensure compliance with institutional policies and regulations.

The Assistant Director of Operations plays a vital role in strategic planning, budget oversight, personnel management, and operational execution, ensuring that the institute functions effectively and continues to grow as a leader in research and education.

Essential Duties:

Strategic & Operational Leadership:

• Collaborate with the Executive Director and senior leadership team to develop and implement long-term operational strategies.
• Identify areas for efficiency improvements and lead initiatives to streamline workflows, enhance internal controls, and improve financial and administrative processes.
• Work closely with faculty, researchers, and staff to ensure smooth execution of research projects and institute operations.
• Develop and maintain key performance indicators (KPls) to monitor and evaluate operational effectiveness.
• Oversee space utilization, facility planning, and renovations to support the institute's growth and research activities.
• Lead institute-wide process improvement initiatives and champion best practices in operations.

Financial & Budget Management:

• Oversee all non-grant financial operations, including budget forecasting, expense management, and financial reporting.
• Develop and implement financial policies that align with university standards while ensuring fiscal responsibility and cost efficiency.
• Prepare and analyze financial reports, providing recommendations to senior leadership regarding budget allocations, funding opportunities, and cost-saving strategies.
• Ensure compliance with university financial policies, state regulations, and funding agency requirements for sponsored research and institute expenditures.
• Manage procurement and contract administration, ensuring optimal resource allocation for research and administrative needs.

Human Resources & Personnel Management:

• Lead workforce planning and talent management initiatives, ensuring appropriate staffing levels to support the institute’s operational needs.
• Oversee recruitment, onboarding, and retention efforts, ensuring compliance with university HR policies and fostering a culture of excellence.
• Provide guidance and mentorship to institute staff, facilitating professional development and performance management.
• Manage and guide the work of operational staff supporting institute success and growth.
• Ensure proper alignment of job classifications, salary structures, and HR policies within the institute.
• Work closely with university HR to address personnel issues, grievances, and performance improvement plans.

Compliance & Risk Management:

• Ensure adherence to university policies, state/federal regulations, and funding agency guidelines across all business and operational functions.
• Coordinate internal and external audits, risk assessments, and compliance reviews, addressing findings and implementing corrective actions.
• Maintain accurate records, documentation, and reporting systems to support decision-making and compliance efforts.
• Serve as the primary liaison for university compliance offices regarding operational and financial audits.

Desired Qualifications:

• Experience in higher education administration, research institute operations, or academic program management.
• Experience with grant writing, funding agency requirements, and grant funded research administration.
• Strong understanding of learning engineering, educational technology, and research program support.
• Experience leading organizational change initiatives and process improvements.

Working Environment:

The Learning Engineering Institute is housed on the Tempe Campus of ASU near downtown Tempe. Arizona State University is located in the Phoenix/Scottsdale metropolitan area and offers all of the amenities of a large urban/winter resort area.

We are an in-person team working Monday- Friday 8:30 AM - 5:00 PM. Arizona State University. Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting or standing. Daily use of a desktop or laptop computer is required. Ability to clearly communicate to perform essential duties. Regular review of completed tasks.

Department Statement:

ASU's Learning Engineering Institute aims to transform learning environments and experiences to empower equitable student engagement, improved learning outcomes, and success across large, varied populations of learners. Drawing on behavioral, design, computer, and data sciences, the LEI advances research and development around educational technology to develop data-informed, technologically enhanced innovations in learning and instruction. The LEl's transdisciplinary approach includes systematically collecting large-scale learning data while respecting data privacy, analyzing data to make better predictions, and rapidly iterating new approaches to improve outcomes.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$23685.htmld

To be considered, your application must include all of the following attachments:

• Cover letter

• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.