HIGHSCALE
Finance Operations Manager
Company
Role
Finance Operations Manager
Location
Job type
-
Found on Mokaru
4 months ago
Salary
Job description
We are seeking a strong Finance Operations Manager to bring structure, visibility, and discipline to our financial systems. This is an operational role — not a tax-only accounting position.
Role Overview You will own day-to-day financial operations including payroll oversight, client invoicing, accounts receivable/payable, and cash flow forecasting.
Your mission is to create financial clarity, clean reporting, and predictable cash flow.
Key Responsibilities Financial Infrastructure
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Clean and maintain QuickBooks Online
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Reconcile all bank and credit card accounts
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Maintain accurate and timely monthly P&L
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Improve chart of accounts and reporting structure
Cash Flow & Forecasting
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Build and maintain a 13-week rolling cash flow forecast
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Monitor payroll obligations and vendor payments
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Provide weekly cash position updates
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Identify risk gaps before they happen
Billing & Revenue Operations
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Manage invoicing for 40+ clients
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Maintain master billing calendar
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Track accounts receivable and enforce collections process
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Ensure timely and accurate revenue recognition
Payroll & Expense Oversight
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Oversee high-volume payroll processing
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Track payroll as % of revenue
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Categorize and control operational expenses
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Improve cost visibility across departments
Reporting
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Deliver weekly financial summary (cash, AR, payroll forecast)
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Deliver monthly clean P&L and margin analysis
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Track profitability by client
Requirements
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3+ years accounting or finance operations experience
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Experience working with marketing agencies or service businesses
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Advanced QuickBooks Online expertise
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Strong understanding of cash flow forecasting
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Experience managing payroll for 50+ team members
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Detail-oriented and process-driven
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Strong communication and accountability
Ideal Candidate
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Calm under complexity
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Systems thinker
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Proactive problem solver
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Comfortable enforcing financial discipline
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Focused on clarity, not just compliance
Compensation
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Full-time US-based: $75K–$95K
Success Metrics (First 60 Days)
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Clean and reconciled books
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Accurate monthly P&L delivered on time
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Functional 13-week cash flow forecast
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Billing calendar fully operational
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Clear payroll-to-revenue ratio tracking
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Improved AR collection speed
