Facilities Management Intern

The Facilities Management (FM) Intern will support the Office Management (OM) team in ensuring a safe, efficient, and well-maintained workplace environment. This role combines general office management responsibilities with hands-on facilities support, including workplace moves, space planning, vendor coordination, maintenance follow-up, and employee support services. The internship provides valuable exposure to workplace operations, facilities management, and corporate office administration.

Key Responsibilities

Facilities Management Support

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Assist the Facility Manager with day-to-day facilities operations and workplace services.

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Support office relocation, move management, workstation setup, and employee seating arrangements.

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Coordinate office moves, including furniture, equipment, and employee communications.

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Monitor office spaces and report maintenance issues, safety concerns, or repair requirements.

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Assist with preventive maintenance schedules and follow up with vendors and service providers.

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Support workplace inspections to ensure compliance with company standards and health & safety requirements.

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Maintain accurate facilities records, floor plans, asset inventories, and workspace allocations.

Office Management Support

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Provide administrative support to the OM team for daily office operations.

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Assist with meeting room management, office supplies, and workplace organization.

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Support onboarding and offboarding activities, including workspace preparation and equipment coordination.

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Coordinate employee requests related to office facilities and workplace services.

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Assist with office events, employee engagement activities, and workplace initiatives.

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Support document management, filing, and reporting activities.

Vendor & Service Coordination

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Liaise with contractors, building management, and service providers under supervision.

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Assist in obtaining quotations and maintaining vendor documentation when required.

Qualifications

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Currently pursuing a degree in Facilities Management, Business Administration, Hospitality Management, or a related field.

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Strong organizational and administrative skills.

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Good communication and interpersonal abilities.

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Proficiency in Microsoft Office applications (Excel, Word, PowerPoint, Outlook).

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Ability to manage multiple tasks and work in a fast-paced environment.

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Detail-oriented with a proactive and customer-service mindset.

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Interest in workplace operations, facilities management, and office administration.

Preferred Competencies

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Strong problem-solving and coordination skills.

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Ability to work independently as well as part of an international team.

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Willingness to learn about facility operations, workplace safety, and move management.

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Adaptability and flexibility in supporting various operational activities.

Learning Opportunities

During the internship, the FM Intern will gain exposure to

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Corporate facilities and workplace management.

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Office move and relocation planning.

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Vendor and contractor management.

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Workplace health, safety, and compliance practices.

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Office operations and employee services.

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Facility maintenance and space management processes.

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This internship is ideal for individuals interested in developing a career in Facilities Management, Workplace Services, or Corporate Operations.

What We Offer

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Hybrid working environment (32–40 hours per week)

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Internship allowance (650-750 EUR/month) and transportation allowance

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A warm, friendly, flexible, and autonomous working culture

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Free healthy snacks and drinks

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Direct mentorship from experienced Facilities and Office Management professionals

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Hands-on experience in workplace operations within a multinational organization

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Exposure to vendor management, workplace projects, and office relocation initiatives

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Opportunity to take ownership of meaningful projects and contribute to improving the employee workplace experience

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Collaboration with colleagues from diverse international backgrounds

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Modern office located directly opposite Amsterdam Amstel Station with excellent public transport connections

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Valuable practical experience that can serve as a strong foundation for a career in Facilities Management, Workplace Experience, Office Management, or Corporate Operations