Project Manager - Malta

Job Title

Project Manager

Role

Responsible for delivery and management of projects where required, on time and within budget.

Reporting to

Deputy Regional Operations Manager

Academic Competencies

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Evidence of Project Management training preferably through an accredited body such as PRINCE2 or PMI is desirable

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Degree education in engineering, project management or business studies preferred

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Advanced user in Microsoft Office Suite

Experience Competencies

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Minimum of 8-10 years’ experience in the oil and gas industry with a proven track record in leading and managing engineering projects

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Understanding and working knowledge of inspection, repairs and maintenance industry

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Shipyard experience preferred

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Strong management background with first class analytical skills and commercial/financial awareness

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Strong decision maker with sound problem solving aptitude

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Results driven and used to working to strict deadlines

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Strong team building, motivational and leadership skills

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Ability to communicate effectively, through oral and written means, at all levels within EM&I, Client and Vendor organisations on a wide variety of project related matters

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Ability to work independently and proactively but also as part of a team

Responsibilities

Project Management

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To manage, direct and coordinate projects/site activities for the execution of the projects in compliance with all contractual requirements from planning to completion

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Ensuring all allocated projects comply with internal Project Management Procedure (PM 103).

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Ensuring project plans are produced and regularly updated, including Deltek and Planning & Execution Tool. Delegate if/when necessary

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Ensuring work packs are collated and issued on time

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Approval of project personnel & equipment for assigned projects

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Review & ensure Daily Progress Reports are distributed daily and address any issues arising.

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Ensuring scope is finished within budget and on time. Any variance to scope/budget/timeline is communicated to Senior Management and Client.

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Attending internal and Client progress meetings to monitor and review project deliverables

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Ensuring that all Project Deliverables, including inspection reports, close out reports and project documents are delivered to Client and relevant EM&I departments in a timely manner. Delegate if/when necessary.

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Ensuring the FPAL process is completed for every project. Delegate if/when necessary

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Carry out Project Kick-off meeting, Project Brief, De-brief and Lessons Learnt

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Conduct/Assist with preparation of Close Out Reports

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Assisting with site audits in line with corporate objectives

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Attend and provide input to Operations Meetings & Weekly Management Meeting if required

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Interface with clients and internal customers to meet project requirements

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Liaise with engineering specialists and build relationships across a range of disciplines and levels of management

Operations

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Responsible for the delivery of projects to program, budget and time

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Assist everyday operations including assisting with the management of the stores, the approval and payment of purchase invoices, the office utilities and team building activities.

Line Management

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Lead, develop and motivate the Operations Team with line management responsibility for selected members of the team

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Promote the EM&I Mission Statement and People Values

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Define and assess performance against annual and project specific KPIs in support of the Corporate KPIs

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Review and approve time and expense sheets

Quality, Health, Safety & Environment (QHSE)

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Ensure HSEQ procedures and standards are adhered to

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Ensure personnel & equipment are sent out with appropriate certification

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Support internal and external Quality Audits including knowledge of, and actions required, to ensure that the project components of ISO 9001 (Quality), ISO 14001 (Environmental) and OHSAS 18001 (Health & Safety) are fulfilled.

Commercial, Finance/Administration

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Review and understanding contractual terms and conditions and supporting compliance thereof

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Creation & review of CTRs including the use of cost/sell spreadsheets to determine margins.

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Assisting in preparation of proposals/tenders/bids.

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Review and approve Deltek Sales Invoices.

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WIP (Work In Progress) Management.

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Review and sign off Purchase Orders and Purchase Invoices for assigned projects as per Authority Matrix

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Review and approve project related timesheets

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Review and sign off Work Orders for assigned projects as per Authority Matrix

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Attend & provide updates on project financial performance and budgets in Cash Management Meeting and Roll Forward

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Producing monthly management reports on project management

Any other ad-hoc or project specific duties as requested by Line Manager.