Human Resources Assistant

Xpera Risk Mitigation & Investigation (Xpera) is Canada’s premier national provider of risk mitigation services. Our comprehensive offerings empower clients to enhance business performance and maintain operational continuity by equipping them with the expertise and tools necessary to manage risks at all levels. Our innovative solutions encompass investigations, labour dispute management, evacuation support, emergency security, and emergency staffing. With these solutions, we collaborate with our clients as a proactive partner, poised to assist them in addressing current crises or developing strategies to mitigate potential future risks. More information about Xpera can be found at xpera.ca .

We serve a diverse population across Canada. We strive to reflect that diversity within our workforce and ensure that every employee can be their authentic self.

Adventurous, Respectful, Determined: We lead with “yes”, trust in our shared expertise, and embrace innovation while holding each other accountable to our vision.

We are seeking an entry-level Human Resources Assistant , who will contribute to our positive and inclusive culture. The Human Resources Assistant will work with the HR team in the administration of Human Resources policies, procedures, and programs including BambooHR management, employee perk programs, and learning and development documentation.

Reporting to the Director, HR, and as a vital member of the HR team, you will be involved in all aspects of Human Resources including participating in the development and implementation of multiple projects.

What You Will Do

• Act as a point of contact for employees regarding time off, BambooHR, and other programs and information
• Assist with recruitment, as needed, including posting job openings, screening resumes, scheduling interviews, and initiating background checks
• Maintain and update job descriptions
• Maintain and update employee records
• Provide BambooHR support to employees and managers
• Assist with utilization of the Learning Management System (LearnWorlds) including uploading training modules, assigning training, creating reports and maintaining employee training records
• Administer employee perk programs
• Process employment verifications and experience letters
• Administer the employee referral program
• Manage employee work visas expiry dates and renewals
• Enter Human Resources accounts payables into Concur to initiate approvals and payments
• Assist with benefits administration as needed
• Support the HR team with employee relations, investigations, creating corrective action documents, and maintaining files as needed
• Participate in Human Resources programs and projects

What’s In It For You

• Competitive salary
• Benefits and RRSP matching from your first day of employment
• Perks including discounted gym memberships and shopping discounts
• Opportunity to work on multiple projects with a fantastic team
• Opportunity for learning and growth
• Hybrid work – 2 days in office per week

What You Will Bring

• Successful completion of a post-secondary program in Human Resources
• Fluency in both English & French (written, spoken, and read) is a definite asset
• Administrative, clerical, or customer service experience (part-time or summers) is an asset
• Exceptional interpersonal and communication skills with the ability to build trusted relationships with internal and external stakeholders at all levels using a collaborative and team focused approach
• Enthusiasm for your work, creative problem-solving skills, and exceptional time management skills
• Exceptional communication skills: you are a skilled listener, fact finder, communicator, and interested in further developing your presentation skills
• Ability to demonstrate sound judgment, maintain confidential and sensitive information, and act with professionalism and discretion

We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates throughout the recruitment and assessment process.

In accordance with Human Rights and Accessibility legislation, Xpera is an equal opportunity employer who is committed to providing an inclusive and barrier-free recruitment process. Applicant should advise Human Resources if they require any type of accommodation during the recruitment process.

Unsolicited Outreach Statement – Recruitment Agencies

Xpera Risk Mitigation & Investigation will not accept unsolicited resume submittals from third-party recruiters and hereby request agencies to not contact Xpera employees or managers directly to present candidates. Be advised Xpera will NOT pay a fee for any placement resulting from the receipt of an unsolicited resume and will consider any unsolicited resumes forwarded public information. Xpera welcomes resumes submitted directly from candidates.

#INDXPERA