Human Resources Administrator

YOUR MISSION: As an HR Admin, you will be the heartbeat behind our organization, driving initiatives that enhance employee engagement, development and well-being. You’ll collaborate with leaders and employees to cultivate a dynamic and supportive environment where everyone can bring their best selves to work.

What You’ll Be Doing

Culture Captain

• Help create a workplace where employees feel welcomed, supported, and valued.
• Coordinate employee events, celebrations, prize draws, birthdays, anniversaries, and shoutouts.
• Organize holiday parties, staff lunches, employee engagement activities, and internal communications.
• Help bring our company values to life every day.

Recruitment Rockstar

• Support the full recruitment process from posting jobs to onboarding new hires.
• Source candidates through Indeed, LinkedIn, and other recruitment platforms.
• Conduct phone screens, coordinate interviews, prepare offer letters, and support onboarding.
• Help make a great first impression for every new employee who joins the team.

Filing & Organization Wizard

• Maintain organized employee files and HR documentation like the organizational superhero you are.
• Scan, file, upload, track, and manage important HR records.
• Keep HR systems updated and accurate.
• Data entry and document organization.
• Help ensure everything is where it should be — because chaos is not your vibe.

Employee Support Extraordinaire

• Respond to employee questions and provide day-to-day HR support.
• Prepare employment verification letters and other HR documents.
• Assist employees with HR systems and onboarding tools.
• Support managers with policies, procedures, and HR processes.

Team Player / Professional Multitasker

• Support HR projects and company initiatives.
• Assist with surveys, employee feedback, and engagement programs.
• Update internal websites, forms, newsletters, and training records.
• Jump in wherever needed because no two days in HR are ever the same.

Who You Are

• You’ve got charisma, charm, and can strike up a conversation with just about anyone — even our office plants.
• You’re highly organized and oddly satisfied by a perfectly labeled file, color-coded spreadsheet, or a clean HR folder structure.
• Filing, scanning, organizing, and keeping records accurate doesn’t scare you — you secretly love keeping things in order.
• You’re a master of making connections and can build bridges where there were none.
• When challenges arise, you embrace them as opportunities and come up with creative solutions.
• You understand the importance of confidentiality — basically a vault, but friendlier.
• You can juggle employee questions, onboarding tasks, filing projects, and last-minute requests without breaking a sweat.
• You know how to prioritize competing deadlines while keeping cool under pressure.
• You’re confident handling sensitive information with professionalism and sound judgment.
• You know your way around HR software and Microsoft Office Suite like a pro.
• You’re passionate about creating a workplace where people feel supported, included, and appreciated.
• You bring positive energy, professionalism, and a team-first attitude wherever you go!

What You Bring

• 3-4 years of HR administrative experience
• Experience in a unionized and/or federally regulated workplace is considered an asset.
• Post-secondary education in HR, Business Administration, or a related field.
• Strong communication, organizational, and time management skills.
• Ability to exercise discretion and maintain confidentiality.
• Ability to work independently while managing multiple priorities.
• High attention to detail and accuracy.
• Experience with Microsoft Office Suite.
• Familiarity with BambooHR or other HR systems is considered an asset.
• Valid driver’s license required.

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