Executive Secretary

we are seeking to hire an executive secretary according to these responsibilities Responsibilities: Organizing and scheduling appointments and meetings. Preparing and arranging meeting rooms, distributing agendas, and necessary documents. Greeting and directing visitors and clients. Handling phone calls and emails, redirecting them as necessary. Drafting and sending official letters and correspondence. Communicating with suppliers and clients as required. Preparing reports, presentations, and other documents. Organizing and maintaining files and records for easy accessibility. Monitoring tasks and projects, ensuring timely completion. Coordinating between different departments for effective communication. Assisting in invoicing and financial documents preparation. Tracking expenses and ensuring financial records are up to date. Conducting preliminary research and compiling necessary information for senior management. Analyzing data and information, providing recommendations based on findings. Coordinating with the IT team to ensure efficient operation of systems and devices. Providing initial support for technical issues employees may encounter. Arranging travel and transportation for senior management. Supervising accommodation arrangements and ensuring all logistical needs are met. Requirements Proven experience as an executive secretary or similar administrative role. Proficiency in MS Office programs and office management software. Excellent organizational and time management skills. Strong written and verbal communication skills. Ability to multitask and prioritize effectively. Attention to detail and problem-solving skills. Bachelor's degree in Business Administration or related field preferred. Strong written and verbal communication skills in English. Benefits Competitive salary and benefits package. Opportunities for growth and professional development. Collaborative and supportive work environment.