Girls Inc: Data Specialist Intern

Job Title: Data Management Intern Position Type: Temporary June 1st-August 7th Will Train Applicant(s) Will Train Applicant(s) Location: Girls Inc. of San Antonio Campus 2214 Basse Rd. San Antonio, TX 78213 Organizational Relationship: Reports to: Impact & Evaluation Director & Chief Mission Advancement Officer Other: Works cooperatively with all staff and volunteers to accomplish mission, goals, objectives and performance measures of the agency. Pay Range: $6,000 Stipend through Students + Startups Posting Expires: When filled ORGANIZATION OVERVIEW Girls Inc. of San Antonio’s mission is to inspire all girls to be strong, smart, and bold. Since our founding in 2004, we have delivered programs that support the unique needs of girls and young women from kindergarten to career. All programs are developmentally appropriate, supporting girls’ changing needs as they grow. Ensuring that all program delivery in alignment with Social Determinants of Health through a trauma informed care lens as defined by the agency. We empower girls by equipping them to navigate gender, economic, and racial barriers and grow into healthy, educated, and independent adults. From behavioral health and wellness support in elementary and secondary school and exciting hands-on STEM and STEAM projects in middle school to building leadership skills and college readiness skills in high school, Girls Inc. girls receive the support and the opportunities they need to thrive. Girls Inc. of San Antonio’s operating budget is $2M with 20+ staff located in the GISA Harvey E. Najam Campus and in more than 45 schools and partner organizations across Bexar County. JOB SUMMARY The Data Management Intern will support summer program operations by ensuring accurate data collection, entry, and management across multiple systems. This role is responsible for maintaining attendance records, inputting participant survey data, donor data, and assisting with data cleaning and quality assurance efforts. The intern will utilize Excel to organize and analyze datasets, helping to identify trends and summarize key insights to support program evaluation and decision-making. Additionally, they will assist with donor database maintenance and collaborate with program staff to ensure data accuracy and alignment with program outcomes. This position requires strong attention to detail, a commitment to data integrity and confidentiality, and the ability to support both administrative and data-related tasks in a fast-paced environment. The Intern supports a culture of data excellence across the organization, supporting consistent data collection, systems, and processes. This role requires high-level cross-departmental collaboration and a passion for continuous learning and improvement. #relationshipsarethework ESSENTIAL DUTIES AND RESPONSIBILITIES · Support daily summer program operations by ensuring accurate participant check-in and attendance tracking. · Enter and maintain attendance records in the program database (Compass360) with a high level of accuracy and timeliness. · Input and organize participant survey data into digital databases for reporting and analysis. · Assist with data cleaning and quality assurance projects, including identifying duplicates, correcting errors, and standardizing records. · Support maintenance and updates within the donor database (Bloomerang), including data entry and record verification. · Utilize Microsoft Excel to clean and organize datasets as well as perform basic analysis. · Assist in analyzing summer survey data, identifying trends, and summarizing key insights for program staff. · Maintain confidentiality and data integrity when handling participant and donor information. · Collaborate with program and administrative staff to ensure data aligns with program activities and outcomes. · Provide general administrative and data-related support as needed REQUIRED EDUCATION AND EXPERIENCE · Strong attention to detail and organizational skills · Proficiency in the use of computers for: word processing, databases, spreadsheets, e-mail, internet. · Proficiency in Microsoft Excel (formulas, sorting/filtering, basic data analysis) · Interest or experience in data analysis, program evaluation, or nonprofit work · Comfortable with CRM databases (experience with Bloomerang or Compass360 is a plus, but not required) · Ability to manage multiple tasks and meet deadlines in a fast-paced environment · Strong ability to be flexible and adapt easily to change. · Proven ability to set priorities and work with minimal supervision. · Ability to seek supervision and feedback and use it constructively. ADDITIONAL ELIGIBILITY QUALIFICATIONS/REQUIREMENTS · Understanding of frameworks such as the Developmental Relationships Framework is a plus · Bilingual ability in English and Spanish preferred · A willingness to follow the philosophy of Girls Inc. and operate as a team player. · Must have skills in relationship building; be sensitive to cultural differences; have enhanced competencies when working with families, volunteers, and staff from various backgrounds. · Participate in required training including but not limited to Child Abuse Prevention and Reporting and Emergency Preparedness and Environmental Safety. · Must have reliable transportation, maintain current and valid driver’s license, and provide proof of automotive liability insurance · Must be able to pass drug screening, criminal and driving background check SUPPORT THE GIRLS INC. VISION, MISSION & VALUES Vision: Powerful girls in an equitable society Mission: To inspire all girls to be strong, smart, and bold Organizational Values: · Support the strength in every girl · Care and Concern for the well-being of others · Respect and appreciate the multitude of ideas, approaches, and perspectives of others · Results anchored in integrity and accountability · Collaborate for impact COMPETENCIES · Ethical Decision Making: Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization · Relationship Builder: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization. Serve as a Professional Asset Builder for youth and become proficient in the Search Institute’s Developmental Relationships Framework · Culturally Competent: Ability to work effectively with youth and adults from various cultural, linguistic, socio-economic, cognitive social-emotional and education statuses. · Trauma Informed: Become knowledgeable about trauma and Adverse Childhood Experiences (ACEs) and be able to use tools to create a trauma-informed environment. Ensuring that all program delivery is culturally sensitive and in alignment with Social Determinants of Health through a trauma informed care lens as defined by the agency. · Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques · Focus on Client Needs: Anticipate, understand, and respond to the needs of internal and external clients to meet or exceed their expectations within the organizational parameters · Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness · Lead: Positively influence others to achieve results that are in the best interest of the organization · Self-Starter: Takes initiative to solve problems, launch projects, continuously learn, and improve the organization. · Make Decisions: Assess situations to determine the importance, urgency, and risks, and make clear decisions which are timely and in the best interests of the organization · Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information, and activities · Plan: Determine strategies to move the organization forward, set goals, create, and implement actions plans, and evaluate the process and results · Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem. DESCRIPTION OF THE WORKING ENVIRONMENT The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with different abilities to perform the essential functions. While performing the duties of this job. · Employees must be able to stand, walk, reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl, talk and hear, and taste or smell. · Employees are regularly required to sit, work on computer; think clearly, and communicate effectively · Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust your focus with good hand-eye coordination. · Maintain emotional control under stress and work with interruptions and deadlines · Employees must occasionally lift or move up to 50 pounds. ENVIRONMENTAL FACTORS Occasional exposure to biological hazards (communicable diseases, bacteria, insects, mold, fungi, etc.) Occasional exposure to weather-related conditions when working in outside environments, neighborhoods, and events. TRAVEL Travel is unlikely; however, if applicable, would be primarily local during the business day. TIMES WORK WILL BE PERFORMED This is a full-time position with the hours of (7:30 am-4:30pm) but can adjust for the right candidate. · Assigned work hours may change as the needs of the agency change. · Prior approval from supervisor is required for all Paid Time Off (PTO) and overtime. · Physical on-site presence, including regular attendance and punctuality, is an essential function of this position. Any changes or adjustments to your assigned work schedule or shift hours must be approved by your supervisor in advance. EQUAL OPPORTUNITY EMPLOYMENT Girls Inc. of San Antonio is committed to providing equal employment opportunities to all qualified applicants for employment and does not discriminate on the basis of race, political belief, religion, color, disability, national origin, ancestry, physical or mental disability, family medical history or genetic information, marital status, sex, gender or gender identity, gender expression, age, sexual orientation, military or veteran status, or any other factor not related to ability to successfully fulfill the requirements of the position. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs. Girls Inc. of San Antonio employees are also protected against retaliation. Consistent with federal laws, acts of retaliation against an employee who engages in a protected activity, whistle blowing, or the exercise of any appeal or grievance right provided by law will not be tolerated. Girls Inc. of San Antonio managers and supervisors are also reminded of their responsibility to prevent, document, and promptly correct harassing conduct in the workplace. OTHER DUTIES Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as assigned. Duties, responsibilities, and activities may change at any time with or without notice. Nothing in this job description forms or is intended to form a contract of employment. Requirements Submit resume, the names of three references, and cover letter indicating interest and qualifications to jobs@girlsincsa.org. Subject Line: Data Entry Intern Hiring Coordinator: Kara Willer kwiller@girlsincsa.org 210-298-5868