EA & Events Coordinator

3AW

3AW is Melbourne’s number one station – the station Melbourne turns to for breaking news, opinions and information on what’s happening locally and around the country. It’s also home to Victoria’s best-known commentators. We have a strong, interactive relationship with our listeners, meaning working with us will allow you to make a real impact on the diverse Melbourne community.

Job Description

We have an exciting and unique dual-focused opportunity for a proactive professional EA & Events Coordinator to support two senior leaders while managing high-impact event logistics. Supporting the Melbourne Sales Director and Digital Audio Sales Director, you will streamline administrative priorities and corporate hospitality to ensure the flawless execution of major market events and commercial partnerships, as well as providing general station management support.

Tapt Media is Australia’s leading commercial talk radio network. Home to the country’s most influential stations 2GB, 3AW, 4BC, and 6PR as well as a growing slate of podcast titles, we reach millions of Australians every week. With a focus on "Live and Local" content, we offer Australians and brands the intimacy and trust of radio, combined with the deep engagement and storytelling of podcasts and social.

Note on Ownership: Nine Radio is proud to have recently joined Tapt Media. While this recruitment process is being managed by Nine under a transition of services agreement, the successful candidate will be employed directly by Tapt Media.

Day to day you will:

• Oversee and proactively manage dual diaries to protect strategic focus time for leadership.

• Monitor market engagement to ensure regular connection with key clients and business contacts.

• Collate briefing materials, coordinate meeting agendas, prepare crucial presentation documentation, map out next steps, and diligently track action items for follow-up.

• Manage end-to-end travel bookings and efficiently reconcile corporate expenses.

• Provide end-to-end logistical and guest-list support for Tier-1 market events and premium corporate hospitality suites.

• Take full ownership of the contra portfolio, leading negotiations, tracking usage, and reporting on overall ROI.

• Oversee the allocation and distribution of general event ticketing and dynamic AFL season tickets.

• Assist General Business Managers by coordinating catering and flawless logistics for in-agency activations.

Qualifications

What you’ll bring:

• Demonstrated experience as an Executive Assistant, ideally supporting multiple senior leaders simultaneously.

• Success in corporate event coordination, guest-list management, and premium hospitality logistics.

• Strong commercial mindset with experience managing, negotiating, and tracking vendor or contra agreements.

• Ability to prioritise tasks, multi-task, and maintain meticulous attention to detail in a fast-paced media environment.

• High-level communication skills to interface professionally with high-value external clients and internal agencies.

• Proficiency in digital tools for calendar management, travel booking software, and expense reconciliation.

• A solution-oriented, self-motivated approach to supporting a dynamic sales leadership team.

#LI-DNI

Additional Information

How we work
At Nine, our flexible work options vary by role and team. Depending on the position, this may include flexible hours, hybrid work, or part-time arrangements. We welcome discussing your flexibility needs during the hiring process - just ask the Talent Acquisition team.

Our employee benefits include:

• 18 weeks paid parental leave with no distinction between primary and secondary carers

• Access to 'Employee Exclusives' program - a way of getting closer to our incredible brands, offering unique experiences, behind-the-scenes access, and awesome perks.

• Digital newspaper subscription to our mastheads

• Annual gift voucher for Stan subscription

• More info at Nine Careers

Our Commitment to Diversity and Inclusion
We're committed to a safe, respectful and inclusive Nine. From day one, you'll be encouraged to bring your whole self to work and will be supported to perform at your best.

We encourage applications from Aboriginal and Torres Strait Islander people, people with disabilities, and of all ages, genders, nationalities, backgrounds and cultures as we recognise the importance and value of diverse perspectives. Should you require any adjustments to the recruitment process, please advise us when you apply.

Work rights: Please note to apply for this role you must already have the right to lawfully work and live in Australia.