Part - Time Leasing Consultant

JOB PURPOSE

Each Leasing Consultant has primary marketing responsibility as it pertains to interfacing with prospective residents at the community, handling day-to-day issues with current residents, and coordinating the renewals of existing leases. In this position, Leasing Consultants are the community’s most important personnel as they can determine how well a community does in a very competitive marketplace. Specific training for Leasing Consultants centers on Fair Housing, closing techniques, and overcoming objections.

PRIMARY DUTIES & RESPONSIBILITIES

Will always include those specifically assigned by the immediate supervisor.

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Provide excellent service to all residents, prospects, and visitors to the community.

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Effectively lease apartments in accordance with occupancy goals.

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Follow Fair Housing Standards in all dealings with prospects and residents.

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Conduct outside marketing under the direction of the Assistant Manager and the Community Manager.

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Conduct the application review for each lease including credit and income verifications and background checks.

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Complete lease paperwork and files for each resident to include the lease, all addendums and other proper documentation and signatures.

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Ensure the condition of leased apartments prior to move-in, including a final inspection.

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Follow up with residents throughout their lease terms, promote the annual renewal campaign for the community, manage lease renewals and complete lease documents.

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Complete all tasks necessary to successfully operate the leasing office.

Specific Responsibilities

Daily/Weekly

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Daily Opening and Closing Procedures: Perform a daily “marketing” inspection, including the check of the model, the condition of the leasing path, and amenities areas. Pick up trash while carrying a trash bag and sparkle kit.

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Answer all phone calls, emails, and voicemails that come in throughout the day.

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Signage Inspection: Inspect bootlegs, banners, balloons, and brochures.

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Leasing Office/Clubroom Appearance: Vacuum and clean clubroom as needed, if not performed by housekeeper.

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Refreshments: Prepare cookies or restock candy, beverages, and coffee each morning. Notify Community Manager when supplies are needed.

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Leasing: Greet prospects and show apartments and coordinate the leasing process. Review applications from applicants and provide information to Assistant Community Manager for verification.

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Leads: Maintain Guest Cards and maintain leasing notebook. Follow-up on all traffic with a Thank You email the same day as their visit and a phone call within 24 hours of their visit. Review all Leads on a weekly basis and ensure that they are complete with notes on follow-up communication.

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Applications: Enter prospect information into Entrata as directed by Assistant Community Manager. Follow up with applicant to retrieve any incomplete information.

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Lease Files: Once Lease file is complete and all signatures have been provided, ensure that a completed lease file is forwarded to Assistant Community Manager for review and approval. Once approved, send a copy to resident and file lease properly.

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Work Orders: In conjunction with Maintenance Team, enter work orders into Entrata. Provide a follow-up call if work cannot be completed within 24 hours. File work orders. Notify Community Manager of problems.

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Renewals: complete renewal effort tasks as necessary.

Monthly/On-Going

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Leads: Archive inactive Leads. Ensure Leads and Applicants in Entrata are up to date.

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Outside Marketing: Conduct outside marketing under the direction of the Assistant Manager and Community Manager.

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Audit: Complete audits of lease files and Entrata data as instructed by the Assistant Manager and Community Manager.

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Market Knowledge: Stay up to date with competitor rental rates, features, and specials to effectively overcome objections while marketing apartments to prospective residents.

TURN

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Roommate Matching: Assist Assistant Community Manager with roommate matching processes and communication.

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Move-In Communication: Communicate to Assistant Manager and to the Maintenance Supervisor any resident requests or issues during the Turn process.

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Move-In Process: Coordinate Move-In process with new residents. In addition to completing lease packet at time of move-in:

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Enter gate codes, distribute parking decals.

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Obtain utility hook-up verification from resident (or no mail key).

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Forward Water submetering hook-up sheet to Assistant Community Manager for processing (if property submeters).

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Confirm Resident Contact Information & Demographics in Entrata

QUALIFICATIONS

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Professional and enthusiastic demeanor resulting from sales, leasing, marketing, and customer service experience.

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Able to demonstrate a positive attitude and to enthusiastically and effectively communicate the benefits of the apartment community to prospective students, their parents, and University personnel.

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Excellent customer service, sales, and negotiation skills.

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Good communication and listening skills.

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Able to speak effectively before groups of customers or employees of organization.

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Able to read and understand lease documents.

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Able to be an effective team player and interact well with others.

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Organized and detail oriented.

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Patient, even-tempered and works well under pressure.

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Able to read and interpret documents such as safety rules, legal correspondence, and procedure manuals.

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Able to write routine reports and correspondence.

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Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Able to compute rate, ratio, percentage, discounts, and pro-rations.

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Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.

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Effective time management skills.

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Able to maintain confidentiality.

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Able to follow directions from a supervisor.

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Able to understand and follow posted work rules and procedures.

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Able to accept constructive criticism.

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Able to work weekends or overtime as job requires.

EDUCATION AND EXPERIENCE REQUIREMENTS

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Bachelor’s Degree preferred; or High School diploma or General Education Degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

OTHER AND/OR PREFERRED EDUCATION/EXPERIENCE

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Knowledgeable in Microsoft Word and Excel.

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Knowledge in Entrata preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

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None