Automotive Billing Clerk- Arlington Toyota

Join the Team at Arlington Toyota

At Arlington Toyota , one of the Southeast's highest-volume Toyota dealerships, we believe our people are the driving force behind our success. As a family-owned and operated dealership, we provide a fast-paced, team-oriented environment where hard work is recognized, growth is encouraged, and opportunity is endless.

If you are looking for a long-term career with stability, advancement opportunities, and a leadership team that supports your success, we want to hear from you!

What Arlington Toyota Offers

• Competitive Pay
• Weekly Pay
• 5-Day Work Week
• Closed on Sundays
• Paid Holidays & Paid Time Off
• Medical, Dental & Vision Insurance
• 401(k) with Company Match
• Company-Paid Life Insurance
• Short-Term & Long-Term Disability Options
• Employee Vehicle Purchase Program
• Employee Discounts on Parts & Service
• Paid Training & Career Development
• Opportunities for Advancement & Promotions from Within
• Team Member Referral Bonuses
• Employee Recognition Programs
• Family-Oriented Culture
• Supportive Leadership Team
• High-Volume, Fast-Paced Environment with Career Stability

Automotive Billing & Accounting Clerk

Position Overview

Arlington Toyota Careers is seeking an experienced Automotive Billing & Accounting Clerk to join our accounting team. The ideal candidate will have dealership accounting experience, strong organizational skills, and the ability to thrive in a high-volume environment.

This position plays a critical role in ensuring accurate billing, funding, reserve processing, reconciliations, and policy cancellations while supporting dealership financial operations.

Essential Duties & Responsibilities

Billing & Funding

• Bill all new and used vehicle deals accurately and timely
• Submit contracts and funding packages to lenders
• Verify all down payments and required deal documents before processing
• Calculate salesperson commissions based on current pay plans
• Submit commissions to payroll weekly
• Maintain commission schedules and minimum wage tracking
• Process trade payoff payments
• Post vehicle sales into accounting
• Post fundings and maintain CIT schedules
• Follow up on any outstanding fundings over 10 days old
• Clean and reconcile new and used vehicle schedules as needed

Policy Payables & Cancellations

• Reconcile product provider statements monthly
• Process warranty and product cancellations
• Issue refund checks after proper verification
• Maintain cancellation schedules and payable reconciliations
• Submit monthly policy payables

Rebates

• Run monthly rebate schedules
• Report aged rebates to management
• Follow up on outstanding manufacturer rebates
• Assist with rebate reconciliations and write-offs

Additional Responsibilities

• Assist with daily positive pay processing
• Backup support for deposits and payroll functions
• Additional accounting office duties as assigned

Qualifications

• Previous automotive accounting or dealership billing experience preferred
• High school diploma or equivalent preferred
• Strong attention to detail and organizational skills
• Ability to multitask in a fast-paced environment
• Excellent communication and teamwork skills
• Proficient with basic math and accounting functions
• Must be authorized to work in the United States
• Valid driver's license required
• Must be at least 18 years old

Why Arlington Toyota?

Arlington Toyota Careers is proud to be one of the top-performing Toyota dealerships in the Southeast. We offer a professional environment with long-term career growth, supportive leadership, and the opportunity to be part of a winning team.

Apply today and grow your career with Arlington Toyota!