Executive Operations Coordinator

Executive Support and Events Logistics

Supporting the Office of the CEO

CORE RESPONSIBILITIES

Event Operations & Execution Support

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Support operational execution of major executive and corporate events, including:

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Empowering Beyond

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Golf and Partner Connect

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VIP receptions and client experiences

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Coordinate event logistics and onsite execution support

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Assist with venue coordination and vendor management

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Support catering, F&B coordination, and hospitality logistics

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Coordinate event materials, supplies, and shipment logistics

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Serve as an onsite operational support resource during events

Workshop & Office Event Coordination (at El Segundo Office)

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Coordinate workshops and executive sessions hosted at the office

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Reserve and prepare meeting spaces and hospitality requirements

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Coordinate catering, supplies, and attendee logistics

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Support setup, breakdown, and execution of office-hosted events

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Ensure smooth operational delivery and professional guest experience

SoFi Suite & Hosted Client Experiences

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Coordinate logistics for SoFi Suite events and hosted engagements

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Support guest management and hospitality coordination

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Manage invitations, confirmations, and onsite coordination

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Coordinate food, beverage, and entertainment logistics

Executive Logistics & Hospitality Support

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Transportation and logistics including pickups/drop-offs at airport, meetings, etc. for:

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Avasant's CEO

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Avasant Senior Executives

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Executive guests

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Support restaurant reservations and hospitality arrangements

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Assist with personal errands and coordination tasks as needed

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Coordinate pickups, deliveries, and operational errands related to executive activities

IDEAL CANDIDATE PROFILE

Key Characteristics

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Highly organized and detail-oriented

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Strong hospitality and executive presence

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Ability to operate in high-pressure and fast-paced environments

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Strong discretion and professionalism

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Excellent communication and coordination skills

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Flexible and responsive outside traditional working hours when required

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Ability to support early morning, evening, or weekend events when required

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Comfortable handling both operational logistics and executive-facing responsibilities

Preferred Experience

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Executive support or executive operations experience

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Event coordination or hospitality experience

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Vendor management and logistics coordination

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Experience supporting C-level executives preferred

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Experience coordinating VIP guests and executive travel/logistics is a plus