Front Office & Marketing Assistant

We have revolutionized allergy diagnostics and have been operating successfully in more than 90 countries for over 10 years with our diagnostic products and patented technologies. Our products help clarify allergies in a single step – for humans and animals alike. Allergies are diagnosed with high specificity, enabling patients to receive help by their specialists in no time. We improve quality of life, enable personalized treatment, advance research, and relieve the burden on our healthcare system.

We need you for

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Acting as the first point of contact for visitors, new onboarders, candidates, and partners, including reception and phone management

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Coordinating general office communication, correspondence, and administrative processes

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Managing incoming packages and internal distribution (8:30 AM – 12:30 PM)

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Organizing business cards, office supplies, taxi bookings, and maintaining structured databases and procedures

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Supporting the planning and execution of internal events, B2B trade fairs, and meetings

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Coordinating quotes, shipments, and marketing material logistics in collaboration with Sales and external partners

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Managing inventory and reorders of marketing materials

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Assisting in marketing campaigns, website and newsletter updates, social media coordination, and CRM data maintenance

Your profile

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At least 5 years of experience in front office, administration, marketing coordination, or event support

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Strong organizational skills and attention to detail

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Friendly, professional, and a clear service-oriented mindset

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Confident handling of MS Office; structured and reliable way of working

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Very good command of German and English; additional languages are a plus

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Hands-on attitude and ability to manage multiple tasks simultaneously

We offer

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An open and purpose-driven environment, shaped by values such as sustainability, equity, diversity, inclusion, and mutual respect

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A team that values clear, direct communication and cross-functional collaboration

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A dynamic role combining front office responsibility with hands-on marketing involvement

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For the cooperation in our team, we offer a payment in line with collective agreement (KV Handwerk und Gewerbe) based on a full-time position. Your actual salary depends on your previous experience and qualifications.

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Attractive additional benefits

Ready to become part of the MADx-Team? Apply now!