Administrative Assistant

About Shabby Fabrics

Since 2005, Shabby Fabrics has been spreading joy and creativity around the world! We’re a global leader in the quilting industry, loved for our innovative designs, original artwork, and top-notch quality. Nestled in beautiful Post Falls, Idaho, our mission is simple: inspire creativity and brighten lives.

We’re a team that values positivity, teamwork, and a drama-free workplace (yes, really!). Every person here is valued, and we work hard to make Shabby Fabrics a place people love to come to every day.

Position Overview

We are seeking a detail-oriented and reliable candidate to support our Controller with day-to-day administrative tasks. This role is primarily focused on paperwork management, auditing, and ensuring accuracy in matching invoices to packing slips. The ideal candidate is highly organized, comfortable working with numbers, and committed to maintaining accuracy in all aspects of their work.

Key Responsibilities

• Match invoices to corresponding packing slips and verify accuracy

• Assist with basic auditing and reconciliation of documents

• Perform data entry

• Identify and resolve discrepancies in documentation

• Support the Controller with additional administrative tasks as needed

Qualifications & Skills

• Proficiency in Microsoft Word, Excel, and Adobe (PDF tools)

• Strong attention to detail and high level of accuracy

• Solid math skills, including addition, subtraction, multiplication, and working with inches and yard measurements

• Ability to stay organized and manage multiple tasks efficiently

• Strong problem-solving skills and ability to spot inconsistencies

• Previous experience in an administrative role is preferred but not required

Schedule

• Monday-Friday 8-3

Compensation and Benefits

• Competitive pay
• 401(k) with generous company match
• Major Medical, Dental, Vision, and Life Insurance (waiting periods apply)
• Paid Time Off, paid holidays, and paid breaks
• Employee discount (yes, you’ll want more fabric!)
• Referral program
• Employee Assistance Program
• Overtime opportunities available