Executive Assistant

Overview

Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai’s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate. Our portfolio spans Lifestyle & Entertainment, Destinations, Real Estate, Hospitality, and F&B, including Skydive Dubai, Deep Dive Dubai, XDubai, Dubai Harbour, Kite Beach and more.

As Shamal Holding continues to grow, we’re in search of an Executive Assistant . In this role, you will be Managing administrative tasks, coordinating schedules, and providing essential assistance to the management team to ensure smooth operations.

Responsibilities

• Provide comprehensive administrative support to senior management, including calendar management, meeting coordination, and correspondence handling.
• Act as the primary point of contact for internal and external stakeholders, ensuring clear and effective communication.
• Organise and maintain documents, records, and files, including operational, compliance, and regulatory documentation.
• Arrange and coordinate meetings, conferences, and appointments, ensuring optimal use of executive time.
• Conduct research and compile data and reports to support decision-making and strategic planning.
• Support special projects and initiatives with administrative and logistical coordination.
• Execute additional tasks as assigned by senior management, demonstrating flexibility and adaptability.
• Coordinate and track timelines across multiple projects, ensuring milestones and deadlines are met.
• Maintain and manage centralised project schedules and trackers.
• Follow up with stakeholders and project teams on deliverables and status updates.
• Prepare reports, dashboards, and presentations for senior leadership review.
• Maintain visibility on project status, risks, dependencies, and key deliverables.
• Support planning sessions, documentation, and execution of strategic initiatives.
• Assist with resource planning, prioritisation, and scope/change management documentation.
• Identify bottlenecks or delays and escalate issues to relevant stakeholders when required.
• Ensure alignment of project activities with overall business objectives and timelines.
• Facilitate cross-functional communication and collaboration across teams.

Qualifications

• Bachelor's degree in business administration, management, or a related field.
• Associate's degree or certification in office administration, secretarial studies, or a relevant area may also be acceptable.
• A minimum of 2 years proven experience in administrative support roles, preferably in a similar industry or environment

For more information about Shamal, please visit our LinkedIn page: https://www.linkedin.com/company/shamalholding/

Note

Due to a high influx of profiles, only shortlisted candidates will be contacted.