Payroll Specialist

Short Intro and About the Job

Danone Business Services APAC is an organization that delivering unparalleled services experiences across Asia with the mission to be the BEST IN CLASS by enhancing the experience at every touchpoint, driven by our dedication to quality and innovation to our valued Danoners, customers and suppliers.The Payroll Specialist is responsible for the accurate and timely processing of payroll for Thailand, with a progressive scope to expand into other regions. The role ensures compliance with local labour laws, tax regulations, and company policies. The role will be working closely with HR, Finance, employees, managers, and external payroll vendors to deliver high-quality payroll services.

Key Responsibilities

a. Payroll Operations

• Process end-to-end monthly payroll.
• Validate payroll inputs including new hires, resignations, promotions, salary changes, allowances, overtime, commissions, bonuses, and deductions.
• Ensure payroll is processed accurately and within agreed timelines.
• Perform payroll reconciliation and validation before payroll finalisation.
• Prepare payroll reports and statutory reports.

b. Time & Attendance

• Review and validate attendance, overtime, leave, and shift data.
• Follow up with HR and managers on missing or incorrect information.
• Ensure approved attendance data is accurately reflected in payroll.

c. Statutory Compliance

• Ensure compliance with Thailand labour legislation and payroll regulations.
• Process and reconcile:
• Personal Income Tax (PND)
• Social Security Fund (SSF) Provident Fund (if applicable)
• Other statutory deductions and employer contributions
• Support year-end tax reporting and statutory submissions.

d. Employee Support

• Respond to payroll-related enquiries from employees, managers, and HR.
• Explain payslips, payroll calculations, tax deductions, and leave impacts.
• Resolve payroll issues promptly while maintaining confidentiality.

e. Payroll Controls

• Perform payroll audits and reconciliations.
• Identify payroll discrepancies and implement corrective actions.
• Maintain payroll documentation and ensure compliance with internal controls and audit requirements.

f. Vendor Management

• Work closely with payroll system providers to ensure accurate payroll processing.
• Raise and track payroll cases and system issues with vendors.

g. Process Improvement

• Identify opportunities to improve payroll efficiency and controls.
• Support payroll transformation projects, system implementations, testing, and user acceptance testing (UAT).
• Update payroll process documentation and standard operating procedures.

h. Stakeholder Management

• Collaborate with HR, Finance, Rewards, Tax, IT, and business leaders.
• Support internal and external audits.
• Participate in regional payroll initiatives and projects as required.

About You

• Proficiency in the Thai language would be an added advantage.
• Bachelor’s Degree in Human Resources, Business Administration, Accounting, Finance, or related discipline.
• At least 3 years of regional payroll experience, preferably processing Thailand payroll.
• Strong knowledge of regional payroll legislation and statutory requirements -preferably Thailand.
• Experience working with payroll vendors or payroll systems.
• Good analytical and problem-solving skills.
• High attention to detail and accuracy.
• Ability to work independently and manage multiple deadlines.
• Strong communication and stakeholder management skills.
• Proficiency in Microsoft Excel.
• Familiarity with HRIS and Time & Attendance systems.

About Us, We offer and What's next

We embrace diversity in our organization. This means giving full and fair consideration to all applicants without attention to race, color, religion, sex, sexual orientation, gender identity, national origin or disability status.Join the winning team, thrive with us!Hit the 'Apply' button and create your profile in the recruitment system by uploading a CV. We will get acquainted with your experience and then we will arrange the selected candidates for an interview.