Legal Assistant

Overview

• Manage the intake, triage and assignment of matters requesting Legal review using the Corporate Legal group's matter management system.
• Analyse information in requests and determine appropriate document or advice required, including the review, preparation, and finalization of agreements.
• Provide accurate and timely legal support across defined workstreams (e.g., NDAs, Distribution Agreement, Seeding Agreement, MTA’s, CDA’s, contract review, template management, matter intake, entity management, and governance documentation).
• Seeking a HighQ Matter Docketing Specialist to accurately create, manage, and maintain legal matters, ensuring data integrity and compliance with internal governance standards.
• The role involves stakeholder coordination, workflow management, and reporting to drive efficient legal operations and seamless matter intake processes.
• Manage assigned matters in accordance with agreed service levels, playbooks, and escalation procedures.
• Maintain and update legal templates, playbooks, and knowledge bases.
• Collaborate closely with global legal teams to ensure smooth and consistent delivery.
• Support legal technology and automation initiatives, including document automation, workflow tools, and e-signature platforms.
• Ensure compliance with internal governance, data privacy, and confidentiality standards.
• Manage the administration of the matter management system for all Corporate Legal matters, including matter management reporting. Identify problems and propose solutions to address any issues with the system.
• Serve as an interface to the Company's business units. Effectively communicate process and corporate positions and provide practical advice while minimizing risk to the Company.
• Draft, review, negotiate and finalize confidentiality agreements, material transfer agreements, beta agreements and seed agreements within proscriptive guidelines and playbook positions.

Responsibilities

• Manage the intake, triage and assignment of matters requesting Legal review using the Corporate Legal group's matter management system.
• Analyse information in requests and determine appropriate document or advice required, including the review, preparation, and finalization of agreements.
• Provide accurate and timely legal support across defined workstreams (e.g., NDAs, Distribution Agreement, Seeding Agreement, MTA’s, CDA’s, contract review, template management, matter intake, entity management, and governance documentation).
• Seeking a HighQ Matter Docketing Specialist to accurately create, manage, and maintain legal matters, ensuring data integrity and compliance with internal governance standards.
• The role involves stakeholder coordination, workflow management, and reporting to drive efficient legal operations and seamless matter intake processes.
• Manage assigned matters in accordance with agreed service levels, playbooks, and escalation procedures.
• Maintain and update legal templates, playbooks, and knowledge bases.
• Collaborate closely with global legal teams to ensure smooth and consistent delivery.
• Support legal technology and automation initiatives, including document automation, workflow tools, and e-signature platforms.
• Ensure compliance with internal governance, data privacy, and confidentiality standards.
• Manage the administration of the matter management system for all Corporate Legal matters, including matter management reporting. Identify problems and propose solutions to address any issues with the system.
• Serve as an interface to the Company's business units. Effectively communicate process and corporate positions and provide practical advice while minimizing risk to the Company.
• Draft, review, negotiate and finalize confidentiality agreements, material transfer agreements, beta agreements and seed agreements within proscriptive guidelines and playbook positions.

Qualifications

• Bachelor of Law (LL.B) or equivalent legal qualification
• 3-5 years of experience as a paralegal and/or other proven matter and contract management experience including contract review, drafting and negotiation.
• Excellent English communication skills, with prior experience working with in-house legal teams across EMEA, Europe, and APAC.
• Prior experience in legal operations, shared services, or an in-house legal function
• Proven ability to multi-task, identify and manage competing priorities, and independently analyze and solve problems
• Experience in drafting and negotiating commercial contracts.
• Familiarity with global contracting standards
• Experience working with legal technology (e.g., CLM, workflow, document automation tools).
• Experience delivering contracting work across global jurisdictions.
• Accountable for accurate, high quality work product
• Excellent oral and written communication skills
• Self-motivated with ability to meet objectives and tight timelines with minimal direction
• Proficient in Microsoft Office applications
• Proficient with matter management systems and reporting dashboards desired