Administration Officer

About the NIRB

Purpose of Position The Administration Officer provides clerical, administrative and executive support to the Nunavut Impact Review Board (NIRB). This position serves as a first point of contact in office reception, providing a welcoming and professional atmosphere and supporting Board, staff members and the general public on a daily basis.

The mandate of the NIRB includes

• To provide for certainty and clarity of rights to ownership and use of lands and resources, and the rights for Inuit to participate in decision-making concerning the use, management and conservation of land, water and resources, including the offshore;
• To provide Inuit with wildlife harvesting rights and rights to participate in decision-making concerning wildlife harvesting;
• To provide Inuit with financial compensation and means of participating in economic opportunities; and
• To encourage self-resilience and the cultural and social well-being of Inuit.

Essential Duties and Responsibilities

Reception

• Answer and direct incoming telephone calls
• Receive, record and distribute incoming and outgoing mail and faxes
• Greet visitors and offer hospitality and orientation to facilities Administrative support
• Maintain accurate files, records and correspondence
• Maintain up to date staff and board contact sheets and calendar of events
• Keep the general office area in neat and clean order
• Coordinate with travel agencies to make travel and accommodation arrangements
• Coordinate bookings for facilities, equipment, catering, prepare materials Clerical support
• Provide clerical support and assistance to all staff
• Assist Senior Finance Officer with data entry as request
• Any other related duties as assigned

Education

• High School (Grade 12) Diploma or equivalency with several years’ work experience in positions with similar responsibilities
• Other combinations of education and experience may also be considered

Experience

• Minimum 2 years’ experience in an office administration position
• Personal and professional experience in the Arctic or in a cross-cultural setting considered an asset

Physical Demands

• Able to lift 25 pounds
• Occasional exposure to cold temperatures, extended darkness/daylight hours and extreme weather conditions given Arctic location

Work Environment

• Work inside is in a clean, well-lit office or facility
• Work outside may have some exposure to weather

Asset

• Personal and professional experience in the Arctic or in a cross-cultural setting is considered and asset
• Written and/or conversational fluency in Inuktitut/Inuinnaqtun is considered an asset
• This role is restricted to beneficiaries of the Nunavut Agreement. Nunavut Inuit must clearly identify themselves in their application.

A full job description is available here: http://www.nirb.ca/careers

Closing Date: open until filled - Apply today!