Paralegal (PL4101 - Corporate)

Reporting to the Chief Legal Officer, the Paralegal performs highly responsible, confidential, and complex legal support work for the organization’s Legal Department. The position supports contract review and administration, legal and regulatory research, transactional matters, healthcare compliance activities, corporate governance, subpoena and records-response processes, policy review, and legal department operations. The Paralegal assists with drafting, reviewing, organizing, tracking, and maintaining legal documents, contracts, correspondence, research memoranda, policies, and legal files. The position requires strong attention to detail, excellent writing and organizational skills, sound judgment, discretion, and the ability to work with sensitive and confidential information in a healthcare environment. Litigation support may be required from time to time, but the primary focus of the position is contracts, regulatory research, transactional support, healthcare compliance, and legal operations.

DUTIES AND RESPONSIBILITIES

• Assists the Chief Legal Officer with contract review, contract administration, and legal document management, including vendor agreements, service agreements, leases, memoranda of understanding, affiliation agreements, grant-related agreements, business associate agreements, settlement agreements, amendments, renewals, and related correspondence.
• Reviews contracts and legal documents for completeness, accuracy, consistency, required exhibits, signature authority, insurance requirements, indemnity provisions, renewal dates, notice provisions, and other business or legal terms identified by the Chief Legal Officer.
• Prepares initial drafts, summaries, redlines, comparison charts, issue lists, contract abstracts, approval routing materials, board or management summaries, and other legal department work product under attorney supervision.
• Conducts legal, regulatory, and factual research on matters affecting a federally qualified health center and healthcare provider, including HRSA Health Center Program requirements, HIPAA, FTCA, 340B, Medicare/Medicaid, Texas healthcare rules, professional licensing rules, consent and records issues, subpoenas, corporate governance, nonprofit matters, and other topics assigned by the Chief Legal Officer.
• Assists with subpoena, records request, agency inquiry, complaint, and audit-response processes, including intake, tracking, document collection, production logs, business records affidavits, correspondence, and coordination with internal departments.
• Supports healthcare compliance and risk-management activities by assisting with policy review, legal research, incident documentation, investigation support, corrective-action tracking, committee materials, and maintenance of confidential legal and compliance files.
• Assists with real estate and transactional matters, including leases, purchase agreements, letters of intent, due diligence checklists, title and survey materials, closing documents, corporate authority documents, and post-closing records.
• Assists with corporate governance and organizational matters, including board materials, resolutions, officer/director records, corporate filings, entity records, signature authority documentation, and maintenance of governance files.
• Provides limited litigation support when needed, including organizing case files, gathering documents, preparing chronologies, assisting with discovery or subpoena responses, coordinating with outside counsel, and maintaining litigation-related records. Litigation support is incidental to the position and is not the primary focus of the role.
• Performs other related legal support duties as assigned by the Chief Legal Officer.

JOB QUALIFICATIONS

Associate’s degree in business, legal, healthcare administration or related field required. Bachelors degree preferred.

Paralegal certificate, Texas Board of Legal Specialization certification, Certified Legal Assistant/Certified Paralegal certification, or equivalent legal experience preferred.

Minimum five (5) years of experience in a legal administrative support, paralegal, contracts, compliance, healthcare, corporate, or transactional support role required.

Experience in healthcare, nonprofit, federally qualified health center, government-funded, compliance, or corporate legal environments preferred.

Strong written and verbal communication skills.

Ability to create, compose, proofread, edit, and organize written materials.

Ability to review, summarize, and track contracts, legal documents, policies, correspondence, and regulatory materials.

Ability to conduct legal and factual research and summarize findings clearly and accurately.

Knowledge of contract, agreement, corporate, governance, healthcare, compliance, and regulatory documentation preferred.

Familiarity with confidentiality requirements, including HIPAA, attorney-client privilege, attorney work product, and sensitive business information preferred.

Strong organizational skills and ability to manage multiple deadlines, matters, and priorities.

Strong attention to detail and ability to identify inconsistencies, missing information, deadlines, and follow-up items.

Ability to work effectively and professionally with internal departments, external counsel, vendors, consultants, agencies, and other stakeholders.

Proficiency with Microsoft Word, Outlook, Adobe Acrobat, document comparison/redlining tools, electronic files, and legal or contract-management systems.

Ability to exercise discretion, maintain confidentiality, and work independently under attorney supervision.

Ability to travel as needed.

Scheduled hours and/or work locations are subject to change.

Full-time in-office presence required.

PHYSICAL ACTIVITIES AND REQUIREMENTS

Finger Dexterity: Using fingers to make small movements such as typing or picking up small objects.

Talking: Frequently conveying detailed or important instructions or ideas accurately, clearly, or quickly.

Hearing: Able to hear average or normal conversations and receive ordinary information.

Repetitive Motions: Frequently and regularly using the wrists, hands, and fingers.

Visual: Average, ordinary, visual acuity necessary to prepare or inspect documents or other materials.

Physical: Sedentary work; sitting most of the time. May have to lift folders, files, papers, audio/video equipment, and other such items weighing up to approximately 25 lbs.