Head of Project Coordination

What our partner offers

• Competitive base salary (or: Outstanding base salary)
• Company car for personal use
• 1 day of home office per week
• Green and sustainability-focused projects

Organisation/Department Our partner is a market leader in the domestic renewable energy sector. Their primary focus is the design, development, and operation of large-scale, next-generation, and eco-friendly solar farms.

Job description Cross-Department Communication (primary focus):

• Act as the central coordination point across all departments, ensuring decisions, dependencies, and status updates reach the right people at the right time.
• Identify and close communication gaps proactively - surfacing where teams are misaligned, blocked, or waiting on one another.
• Establish shared channels, conventions, and a single source of truth so that information no longer lives in silos.
• Facilitate the handoffs between project phases and between departments, making sure context travels with the work.

Tracking, Reporting & Follow-Up

• Design and maintain the project tracking framework: timelines, milestones, action items, dependencies, and deliverables across all active projects.
• Run a consistent reporting cadence (weekly/monthly dashboards and portfolio status reports) giving the GM and leadership a clear, real-time view of progress and bottlenecks. Track action items to closure across departments, following up proactively and flagging slippage before it becomes critical.
• Set up and administer the supporting platforms and tools (project management software, shared documentation, templates).

Decision-Support & Governance

• Prepare the groundwork for decisions: assemble the relevant data, options, and stakeholder input so leadership can decide quickly and with full context
• Document and communicate decision outcomes and resulting follow-up actions, maintaining a clear decision log.
• Organize and run project governance meetings - agendas, minutes, action logs, and follow-through.
• Identify recurring process gaps and continuously improve the coordination framework.

What Success Looks Like (First 6-12 Months)

• Departments are visibly better aligned; fewer surprises and less time lost to miscommunication.
• A single, reliable source of truth for project status that the GM can trust without chasing updates.
• Action items consistently tracked and closed; fewer items falling through the cracks.
• A predictable reporting and meeting rhythm that reduces ad-hoc firefighting.

Requirements

• Proven experience in project coordination, PMO, or program management, ideally across multiple parallel projects.
• Exceptional communication and stakeholder-management skills; able to coordinate senior people without holding formal authority over them.
• Strong organizational and process-design skills; able to build structure where little exists. Proficiency with project management and collaboration tools (e.g., MS Project, Asana, Monday, Smartsheet, or similar).
• High degree of discretion, ownership, and proactivity.
• Experience in renewable energy, infrastructure, or construction projects is a strong plus, but not essential – a strong PMO generalist who can quickly learn the development lifecycle is welcome.

Key Attributes

• Influences through clarity and reliability rather than authority.
• A natural communicator and follow-up engine, comfortable in the gap between many stakeholders.
• Structured and detail-oriented, but able to hold the portfolio-level picture. Ambitious enough to grow the function into a small coordination office over time.