Proposal Coordinator

About the Organization

E2 Consulting Engineers, Inc. (E2) is a professional services firm established in 1988 specializing in a full spectrum of engineering services including, project engineering and design, federal base operations and infrastructure support services, gas pipeline construction and inspection services, environmental consulting and remediation, and information technology services. At E2, we value safety, innovation and collaboration, and we are dedicated to excellence.

Overview

The Proposal Coordinator will support our Business Development team across multiple utility clients and programs. This role will be responsible for managing proposal execution from kickoff through submission, ensuring all deliverables are completed on time, compliant with client requirements, and aligned with company standards.

This position will work closely with BD Directors, engineers, and project managers to coordinate proposal efforts, maintain tracking systems, and support the overall pursuit process. The Proposal Coordinator is highly organized, detail-oriented, and capable of managing multiple deadlines in a fast-paced environment.

Responsibilities

• Develop and manage proposal schedules, milestones, and deadlines to ensure on-time delivery.
• Coordinate with engineering teams to gather resumes, project experience, and technical inputs.
• Track all pursuits and proposal activity within the BD master tracker.
• Ensure compliance with RFP/RFQ requirements, including formatting and submission guidelines.
• Prepare, format, and assemble proposal documents, including cover letters, resumes, and project sheets.
• Manage final submission process, including online portals and document packaging.
• Maintain proposal templates, boilerplate content, and document standards.
• Support Go/No-Go processes by organizing materials and coordinating internal reviews.
• Facilitate proposal kickoff meetings and ensure alignment across teams.
• Follow up with internal stakeholders to ensure timely completion of assigned tasks.
• Identify process improvements to increase proposal efficiency and consistency.
• Other duties as assigned.

Qualifications

Required

• Bachelor’s degree in business, communications, or related field (or equivalent experience).
• 3+ years of experience in proposal coordination, project coordination, or similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Ability to manage multiple deadlines and priorities simultaneously.
• Strong written and verbal communication skills.
• High attention to detail and accuracy.

Preferred

• Experience supporting engineering, consulting, or utility-related proposals.
• Familiarity with RFP/RFQ processes and compliance requirements.
• Experience with proposal management tools or CRM systems.
• Understanding of power delivery or infrastructure projects.

Benefits

E2 Consulting Engineers, Inc. offers an excellent benefits package including health, dental, vision, and life insurance, 401(k) with employer match, paid time off.

Wage Data Per State Requirements

Pay range for this position is $65,000 - $80,000. The starting pay will be commensurate with skill, education, experience, and working environment.

Work Environment/Physical Demands

Work Environment

This job operates in a professional office environment and uses standard office equipment such as computers and phones.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit/stand for up to 8 hours per day.
• Ability to move freely for up to 8 hours per day.

Local Candidates only

No

Drug Free Workplace

E2 Consulting Engineers, Inc. is a Drug Free Workplace. After accepting an offer of employment, applicants may be required to undergo background checks, drug testing, and/or fit-for-duty physical examination. Drug screens will include, but not be limited to, Amphetamines, Cocaine Metabolites, Marijuana Metabolites (THC), Opiates, and Phencyclidine (PCP). As a federal contractor, E2 cannot permit employees in certain positions to use medical marijuana, even if prescribed by an authorized physician.

Solicitation

Please no solicitation of any kind from agencies, staffing, or recruiting firms.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.