Director of Payroll

Location : Location Description

Overview

The Director of Payroll is responsible for ensuring accurate and timely payroll processing and reporting in accordance with Highgate Hotel’s policies and procedures for multiple locations in California.

Responsibilities

• Must be able to work with and understand financial information and data, and basic arithmetic functions.
• Utilize and maintain time and attendance systems to process daily, weekly, bi-weekly, semi-monthly and monthly payroll and related information to include, but not limited to, input/export payroll hours; modify payroll information (rates, address, status, etc.); record miscellaneous earnings/deductions, etc.
• Review and ensure accuracy and appropriateness of all payroll input and output.
• Monitor, prepare and communicate financial reports in accordance with Highgate Hotel’s requirements meeting various due dates; i.e., daily labor, tip, month-end, overtime reports, etc.
• Prepare tax reports and other regulatory reports as necessary.
• Monitor and prepare deduction schedules and payments as necessary; i.e., credit union, garnishments, health & welfare, pension and union dues, etc.
• Ensure proper paycheck distribution for each department periodically.
• Maintain a working knowledge of current payroll related laws and regulations.
• Prepare and input all required payroll journal entries.
• Must be able to prioritize job functions in order to meet deadlines.
• Must be able to maintain confidentiality of information.
• Must be able to communicate effectively with other departments to achieve common hotel goals.
• Keep Sr. Vice President informed of any unusual events and/or deviations of policies or procedures.
• Copy and distribute reports as necessary.
• Respond to governmental inquiries upon receipt.
• Monitor and maintain timekeeping equipment.

Qualifications

• Must understand California Wage/Work Rules/Laws
• College degree or equivalent and/or experience in a hotel or a related field preferred.
• At least five or more years of progressive experience in a hotel or related field preferred.
• College course work in related field helpful.
• Computer knowledge/skills required.
• Flexible and long hours sometimes required.
• Maintain a warm and friendly demeanor at all times.
• Must be able to effectively communicate both verbally and written, with all level of employees and guests in an attentive, friendly, courteous and service oriented manner.
• Must be effective at listening to, understanding, and clarifying concerns raised by employees and guests.
• Must be able to multitask and prioritize departmental functions to meet deadlines.
• Approach all encounters with guests and employees in an attentive, friendly, courteous and service-oriented manner.
• Attend all hotel required meetings and trainings.
• Maintain regular attendance in compliance with Highgate Hotel Standards, as required by scheduling, which will vary according to the needs of the hotel.
• Maintain high standards of personal appearance and grooming, which includes wearing the proper uniform and nametag.
• Comply with Highgate Hotel Standards and regulations to encourage safe and efficient hotel operations.
• Maximize efforts towards productivity, identify problem areas and assist in implementing solutions.
• Must be effective in handling problems, including anticipating, preventing, identifying and solving problems as necessary.
• Must be able to understand and apply complex information, data, etc. from various sources to meet appropriate objectives.
• Must be able to cross-train in other hotel related areas.
• Must be able to maintain confidentiality of information.
• Must be able to show initiative, including anticipating guest or operational needs.
• Perform other duties as requested by management.