Accountant (Temporary)

Job Description

Accountant Receivable

Job Description

Type: Temporary

Department: Non-Academic Administration

Line Manager: Finance and Administration Manager

Functional Reporting: N/A

_____________________________________________________________________________

Rationale

The purpose of the role of Accountant Receivable is to support the Finance & Administration Manager in maintaining and enhancing the school’s financial resources by maintaining control over the Trial Balance. They are responsible for overseeing the account receivables in the school. The incumbent supports the Finance & Administration Manager during audits and preparing month end reports for ISP ME.

Key Duties and Areas of Responsibility

• Collections of all outstanding debtors’ receivables
• Raising of all revenue Invoices
• Understanding of deferred income and the accounting thereof
• Bank processing of all AR transactions
• Handling queries with parents
• Reconciliation of debtor accounts
• Balance sheet reconciliations
• Issuing receipts for payments
• Issuing credit notes and revising invoices
• Submitting deposit to G4S weekly
• Submit daily and bank balances internally and to group
• Maintaining the AR aging with comments and current data
• Provide receipts reports for re enrolments and new enrolments to Admissions – Daily
• Prepare all Accounts receivable reports for month end as per ISP timetable
• Liaise with the external auditors with all accounts receivable queries
• Preparing reminders and letters of demand for debtors
• Reporting daily and weekly cash balances to ISP
• Act as a backup for the accountant as and when required

Health and Safety

• Emphasizes the importance of safety in all areas of the curriculum, communicating to the pupils the importance of a responsible attitude towards personal safety, the safety of others and respect for The Hamilton International School’s property and equipment
• Perform playground duties on time and with due diligence to safeguard Hamilton students

• Take all necessary and reasonable precautions to protect students, equipment, materials, and facilities
• Assist in implementing all policies and rules governing student life and conduct
• Ensure that, all the necessary health and safety rules and procedures are being followed
• Maintain an awareness of all the health and safety measures to be taken when in school

Other duties and responsibilities

Any other duties that the Finance and Administration Manager and/or Principal may from time to time ask the post-holder to perform

Position Requirements

Education: Bachelor’s degree in finance/accounting from an accredited institution

Experience: Minimum 5 years’ experience

Language:

• English is mandatory
• Arabic is an advantage

Required Skills and Knowledge

Knowledge

Competencies

• Highly detail-oriented and organized
• Ability to meet a constant stream of deadlines
• Proven ability to work both independently and collaboratively with different levels of employees
• Superior analytical and problem-solving skills
• Familiarity with accounting software and programs
• Excellent command for MS office
• Ability to maintain accurate and auditable records
• Laws, rules and regulations related to assigned activities
• Records, Reports and Correspondence by use of spreadsheets and databases
• Proficient financial and accounting skills
• Computer literate
• Customer Service skills, and interpersonal skills.
• Willing attitude to be a part of the school team
• Strong sense of professionalism
• Safeguarding and welfare of children
• Excellent communication skills and command of the English language, in spoken and written form
• A collaborative team-player with excellent interpersonal skills
• Behavior management
• Organization skills: well organized and able to prioritize, multi tasks and meet deadlines
• The ability to work on a regular and punctual basis
• Flexible and work well under pressure
• Customer service
• Critical thinking
• Ability to negotiate, persuade and motivate others
• The ability to develop good personal relationships within a team
• Demonstrated competency to use computer applications related to the role, including word processing and spreadsheet applications
• Record keeping and report preparation methods
• Interpersonal skills including tact, courtesy and patience
• Customer focused
• Willingness to undertake appropriate Professional Development

Attributes

• Empathetic listener
• Integrity and confidentiality
• Internationally minded
• Emotional intelligence
• Intercultural awareness, creative
• Flexible and a can-do attitude
• Passionate about delivering quality education
• Able to command respect of pupils, colleagues and parents
• Driven by wanting to improve quality and develop the school
• Reliable with an attention to detail and a commitment to quality
• An innovator with a willingness to embrace change

Whilst every effort has been made to explain the main duties and responsibilities of the post, each individual task undertaken may not be identified. Employees will be expected to comply with any reasonable request from a manager to undertake work that is not specified in this job description.  Employees are expected to be courteous to colleagues and provide a welcoming environment to visitors and telephone callers.

The school will endeavor to make any necessary reasonable adjustments to the job and the working environment to enable access to employment opportunities for disabled job applicants or continued employment for any employee who develops a disabling condition. This job description is current at the date shown, but, in consultation with you, may be changed by the principal to reflect or anticipate changes in the job commensurate with the grade and job title.

As a member of the staff of THIS you will need to comply with the below:

• Compliance with the school's Vision, Mission and Policies
• Positive Professional Relationship with all staff members are maintained.
• Contact with students is on a strictly professional basis with the physical and emotional safety of students being of paramount importance.
• The hours of work as arranged with the principal are strictly followed.
• This position entails working with information, much of which is held in confidence.  Under no circumstances is this confidentiality to be compromised.

ISP Principles

Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding

and Health & Safety issues and acting and following up on all concerns appropriately.

Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.

Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.

Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.

Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.

ISP Commitment to Safeguarding Principles

ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.

ISP Commitment to Diversity, Equity, Inclusion, and Belonging

ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.