Program Manager: Grant

About Le Moyne College:

Le Moyne College, located in Syracuse, N.Y., is an independent college established by the Jesuits in 1946 to provide students with a values-based, comprehensive academic program designed to foster intellectual excellence and preparation for a life of leadership and service. Today, Le Moyne has evolved into a nationally acclaimed college of liberal arts and sciences that draws students from across the U.S. and abroad.

Our Mission:

Le Moyne College is a diverse learning community that strives for academic excellence in the Catholic and Jesuit tradition through its comprehensive programs rooted in the liberal arts and sciences. Its emphasis is on education of the whole person and on the search for meaning and value as integral parts of the intellectual life. Le Moyne College seeks to prepare its members for leadership and service in their personal and professional lives to promote a more just society.

Le Moyne College aims to advance the values of diversity and inclusiveness at the college. To do this, Le Moyne seeks scholars and professionals who bring innovation, creativity, and impact to the campus, and who bring greater depth, breadth, and diversity to our campus community.

Position Summary

The Program Manager in the Department of Physician Assistant Studies provides administrative, operational, and project support for the HRSA-funded grant. This position is responsible for coordinating clinical site development activities, supporting grant reporting and compliance, managing project logistics, tracking budgets and payments, organizing events, maintaining stakeholder relationships, and assisting with implementation of grant initiatives and program objectives.         

This position is funded by external sources and is contingent on the continued receival of those funds.

Principal Duties and Essential Functions

Job duties specific to this position:

• Manage current professional relationships with primary care medical facilities and providers to ensure adequate clinical site placement for student rotations and delivery of curriculum primarily in communities that align with grant initiatives;
• Support onboarding and communication with clinical preceptors, students, faculty, and community partners.
• Cultivate relationships with Le Moyne College Physician Assistant (PA) alumni to increase preceptor partnerships in communities that align with grant initiatives;
• Maintain timely, accurate, and thorough documentation of all activities, tasks, contacts, account management and maintain grant files, databases and tracking systems;
• Participate in the continuous program assessment process to include discussions and actions related to program compliance with accreditation standards;
• Obtain student feedback to enhance the clinical site experience (problem solver/work with clinical team to provide feedback to the preceptor);
• Serve as liaison with stakeholders;
• Work closely with the Project Director to prepare comprehensive action plans for coordination of internal and external grant-related meetings/workshops and trainings;
• Support HRSA grant director with drafting and submission of required grant reports;
• Develop and manage projects and events from conception to completion;
• Coordinate calendars, schedules, and logistics for grant-related meetings, trainings, and site visits.
• Prepare meeting agendas, minutes, and follow-up documentation.
• Manage budget and process invoices, stipend requests, reimbursements, and payment documentation in accordance with College and HRSA requirements.
• Monitor timelines and deliverables to ensure compliance with grant requirements. 
• Collaborate with campus resources and external organizations;
• Other responsibilities as assigned by the Project Director and Clinical Coordinator

Job expectations for all Le Moyne College employees:

• Demonstrates and role-models all of Le Moyne’s mission-based competencies (collaboration, communication, diversity, integrity, leadership and service) in every interaction with all community members and external parties.
• Strengthen digital literacy skills through education and the application of digital technologies in order to effectively engage in information gathering, utilization and data management while promoting a security culture.
• Supports cura personalis by treating all individuals with dignity, professionalism and kindness.
• Promotes cura apostolica by aligning professional goals, objectives, and performance with college’s strategic goals.
• Demonstrates excellent work attendance, reliability and work ethic.
• Attends and actively participates in required meetings and training sessions.
• Complies and adheres to all of Le Moyne’s established policies, procedures and codes of conduct at all times, including all health and safety requirements and regulations, to promote desired behavior and build awareness.
• Must complete all required federal, state, institution and department trainings.
• Engages in a planned program of professional development. Continually maintains skills and knowledge relative to the position and technology industry including best practice, evolving operational requirements, and industry trends.
• Performs a variety of related duties as assigned.

Qualifications   

• Bachelor’s degree from an accredited college or university; Master’s degree preferred
• 3-5 years of experience in grant administration, healthcare administration, higher education, project coordination, program management, customer service, or related fields.
• Ability to work under a grant-directed position; prior grant experience preferred
• Excellent analytical and problem-solving abilities
• Strong communication and interpersonal skills; capable of building and maintaining strong relationships inside and outside of the organization
• Ability to work well in a team environment
• Knowledge and understanding of healthcare systems
• A high level of organization with the ability to implement systems and follow up processes, handle multiple assignments and meet deadlines
• The ability to use independent judgment and produce quality work
• Strong writing and PC skills (Microsoft Office and Google Suite)
• Self-directed and able to work independently while maintaining consistent communication and engagement with the supervisor and members of the Department of Physician Assistant Studies. Although primarily remote, the position requires regular in-person attendance for meetings, events, and other departmental or grant-related activities.
• Experience with payment processes and budgets preferred

Additional Information:

Le Moyne Benefits

403(b) Retirement contribution- (9.5% Employer match)
Generous tuition coverage
Health insurance options- (Medical, Dental, Vision, Flexible Spending Accounts)
Health Savings Accounts- (Partially Employer funded) 
Basic Life & AD&D Insurance- (Employer paid)
Short and Long Term Disability Insurance (Employer paid)
Supplemental Life & AD&D Insurance
Voluntary benefits- (Legal, Critical Illness, Hospital Indemnity, Accident Insurance, Pet Insurance etc.)
12 paid holidays
Generous time off package 

35 hour work week

Pay Range: $62,500 - $67,000 annually

Equal Employment Opportunity

Le Moyne College prohibits discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, citizenship & immigration or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.  Le Moyne makes hiring decisions based solely on qualifications, merit, and business needs at the time. 

Application Instructions:

To apply for this position please click the 'Apply Now' button and submit the required materials for consideration:

* Cover letter outlining your interest in the position
* Current resume
* Contact information for 3 professional references