Spring Scaffolding LLC | Purchasing Data Entry Clerk

Spring Scaffolding LLC is seeking a detail oriented Purchasing Data Entry Clerk to support our Purchasing and Accounting teams. This position is responsible for accurately entering vendor invoices, processing purchase orders, maintaining purchasing records, and ensuring data integrity across multiple systems. This is a temporary position with the potential to become permanent based on performance and business needs.

Essential Responsibilities

• Process and enter vendor invoices into Sage 100 software.
• Match invoices to purchase orders, work orders, and supporting documentation.
• Code invoices to the appropriate job numbers, cost codes, and general ledger accounts.
• Convert approved purchase orders into vendor invoices and post transactions in Sage 100.
• Review invoices for accuracy, pricing, approvals, and required documentation.
• Maintain organized electronic purchasing and vendor files.
• Communicate with vendors to obtain missing invoices, statements, and supporting documents.
• Collaborate with Purchasing, Operations, and Accounting to resolve invoice discrepancies.
• Perform other administrative and data entry duties as assigned.

Qualifications

• High school diploma or equivalent required. Associate degree in Accounting, Business, or a related field preferred.
• One to three years of purchasing, accounts payable, or data entry experience preferred.
• Experience using Sage 100 is required.
• Advanced proficiency in Microsoft Excel, including formulas, sorting, filtering, and pivot tables.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities while maintaining a high degree of accuracy.
• Construction industry experience is a plus.

Skills

• Data entry accuracy
• Sage 100
• Microsoft Excel
• Accounts Payable
• Purchase Order Processing
• Invoice Reconciliation
• Organization and Time Management
• Written and Verbal Communication

Competencies

• Highly organized, with impeccable attention to detail.
• Positive, proactive, and motivated attitude.
• Proficient with software programs & Microsoft Suite.

Supervisory Responsibility

None.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 25 pounds at times.

Position Type

This is a full-time position.

Travel

No travel is expected for this position.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.