Fleet, Facility and Procurement Coordinator

Position: Fleet, Facility and Procurement Coordinator

Job Summary

As Fleet, Facility and Procurement Coordinator, you will be responsible for supporting the day-to-day operational tasks related to fleet management, procurement activities, and facility upkeep.

Key Responsibilities

• Fleet Support
• Assist in tracking vehicle usage, fuel consumption, and maintenance schedules.
• Help coordinate vehicle dispatching and ensure drivers submit required logs/reports.
• Maintain physical and digital files for vehicle registration, insurance, and service records.
• Follow up with drivers for checklist completions, mileage updates, and cleanliness standards.
• Procurement Support
• Help collect and compare supplier quotations for various purchases.
• Assist in preparing purchase requests, purchase orders, and tracking deliveries.
• Maintain an organized archive of supplier invoices and contracts.
• Support inventory updates and report low stock items when observed.
• Facility Support
• Assist in monitoring cleaning schedules, minor maintenance needs, and supply levels.
• Report any facility issues such as lighting, plumbing, or any issue related to the relevant technician or vendor.
• Help coordinate with service providers (e.g., maintenance, pest control, security) for timely visits.
• Track and refill office and kitchen supplies as needed.

Qualifications

• Bachelor's degree in Business Administration or a related field
• Up to 2 years of experience in a similar role is a plus.
• Strong organizational and time-management skills
• Excellent communication and interpersonal skills
• Must hold a valid motorcycle driving license
• Ability to work under pressure and meet tight deadlines
• Proficient in Microsoft Office (Excel, Word, email communication)
• Positive attitude, eagerness to learn, and ability to work in a team.