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Executive Assistant
Job description
ALL IN ONE Employment Services the #1 Recruitment Firm trusted by Employers in South Florida, is seeking a highly organized and proactive Executive Assistant with Construction project management experience to support senior leadership at our Clients New Home Construction company. This role is ideal for a detail-oriented professional who can manage executive-level administrative responsibilities while coordinating projects across construction, vendors, and internal teams. The Executive Assistant will play a key role in keeping projects, schedules, and communications on track in a fast-paced homebuilding environment. APPLY NOW! Jobs.ALLinONEemployment.com
Key Responsibilities
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Provide high-level administrative support to executives, including calendar management, meeting coordination, travel arrangements, and correspondence
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Assist with project coordination related to new home construction, including tracking timelines, milestones, and deliverables
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Prepare reports, presentations, contracts, and documentation for executive and project use
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Serve as a liaison between executives, construction teams, vendors, subcontractors, and clients
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Track project updates, follow up on action items, and help ensure deadlines are met
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Maintain organized records, files, and project documentation
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Support budgeting, invoicing, and vendor communications as needed
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Handle confidential information with professionalism and discretion
Qualifications
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Proven experience as an Executive Assistant, Administrative Manager, or similar role
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Project management or project coordination experience, preferably in construction, real estate, or homebuilding
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Strong organizational, time-management, and multitasking skills
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Excellent written and verbal communication skills
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Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); project management tools a plus
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Ability to work independently and adapt in a fast-paced environment
Preferred Experience
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Experience supporting executives in a construction or homebuilding company
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Familiarity with construction timelines, permits, or vendor coordination
