tesco-lotus-4
Division Assistant
Job description
Responsibilities
- Management of the Executive diary and appointment including screening incoming calls, correspondence and handling mail, forwarding appropriate materials to the manager or relevant departments
- Undertakes the designated administrative duties, and attends to personal travel arrangements, business appointments and administrative tasks related to functional responsibilities
- Providing administrative within the departments
- Prepare presentations, reports and announcement for Executives and circulate via email to the target group.
- Work effectively with heads of division/department, business units in the company and external parties
- Coordinate and Work closely with the management and coordinating with all departmental units and outside parties
- Corporate Communication Be part of Division Assistant group in assisting communications with the Directors , Executive Committee members and others
- Assist department projects and company projects as assigned
- Complies the minutes of Division Meeting.
- Other Assignment upon requested.
Key skills
- Bachelor degree of Business Administration / Chinese language or related field
- Minimum 3 years experience as Management Assistant, Personal Assistant or Secretarial duties
- Excellent English communication skills, both verbal and written
- Good communicate in Chinese (Business level) is a must!
- Excellent typing skills- Good computer literacy, speed and accuracy essential. (MS Office, Excel, PowerPoint)
- Excellent and proven communication both skills and ability to establish rapport and sound relationships within and inter departments
- Ability to represent the company in a professional and respectable manner, and advance the interest of the company
- Proven ability to work under pressure and to tight deadlines
- Flexible and mature approach with ability to work unsupervised
