HR & Admin Executive

Job description

We are representing our client, a company that provides professional HR and administrative support services, focusing on payroll, recruitment, compliance, and workforce management to support smooth business operations.

• Location: Telok Panglima Garang, Selangor
• Working hours: Monday - Friday / 9.000am - 6.00pm

Job Responsibilities

• Manage end-to-end recruitment, including sourcing, screening, onboarding, and offboarding.
• Manage end-to-end monthly payroll processing.
• Ensures that all payroll processes & documentations are accurate, timely, and fully compliant with statutory regulations. Analyses & collaborating with management on workforce planning based on business needs.
• Handle payroll-related employee queries and resolve discrepancies in a timely and professional manner.
• Liaise with external stakeholder where required to support smooth payroll operations.
• Prepare and issue HR-related letters.
• Drive employee engagement activities while also supporting key HR projects including performance management and learning & development initiatives.
• Manage HRDF claims and ensure effective utilization of training funds.
• Conduct visits to premise when needed to ensure consistent HR practices and support local teams and report regularly to MD on HR metrics and key issues.
• To assist with the development and implementation of HR policies and procedures, ensuring compliance with Malaysian labor laws.
• Work closely with management on HR improvement projects, process enhancements, and initiatives that strengthen the overall employee experience.
• Handle disciplinary matters, grievances, and counselling with professionalism and confidentiality.
• Handle insurance, licence renewals. Liaise with government departments and local councils when required.
• Support miscellaneous office administrative tasks and any ad hoc duties assigned.
• Coordinate and liaise with shopping mall management on tenancy-related matters and day-to-day operational coordination to ensure smooth outlet operations.

Requirements

• Minimum Diploma in HR, Business Administration, or related field.
• Experience in payroll processing, recruitment, and general HR & admin functions.
• Familiar with statutory submissions and basic Malaysian labour law.
• Proficient in English and Bahasa Malaysia; Mandarin is an added advantage.
• Experience in work permit application and liaison with authorities is a plus.
• Good communication skills, organised, and able to handle confidential matters.

Qualified and interested candidates may apply online or email your updated resume to balqis @ talentrecruit.com.my

Only shortlisted candidates will be notified.