sigma-consulting-group
Procurement Officer
Job description
Procurement Officer
Industry: Healthcare / Pharmacy Location: Ajah Lagos Salary: 150,000 - 200,000 Monthly Experience: 2-4 Years
Job Summary
The Procurement Officer oversees the end-to-end procurement of pharmaceuticals, consumables, and medical equipment, ensuring timely, cost-effective, and compliant purchasing according to GDP/GMP and healthcare regulations.
Key Responsibilities
- Supplier & Vendor Management
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Identify and evaluate reliable suppliers.
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Maintain strong vendor relationships and conduct periodic performance assessments.
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Ensure all vendors adhere to quality and compliance standards.
- Sourcing, Negotiation & Contracting
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Conduct market research to identify competitive pricing and new vendors.
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Request and analyze supplier quotations.
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Negotiate pricing, contracts, and delivery timelines to achieve cost efficiency.
- Procurement & Order Management
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Process purchase requisitions and raise purchase orders.
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Track and follow up on orders to ensure timely delivery.
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Resolve discrepancies related to deliveries or invoices.
- Inventory & Stock Control
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Monitor stock levels and maintain reorder thresholds.
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Support periodic stock counts and reconciliations.
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Identify expired, slow-moving, or obsolete inventory.
- Compliance & Documentation
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Ensure all purchasing activities follow GDP/GMP and regulatory requirements.
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Maintain proper documentation for audit trails.
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Keep updated records of contracts, POs, invoices, and receipts.
- Quality Assurance Support
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Verify that all delivered items meet required quality, packaging, and storage standards.
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Work with pharmacists and QA staff to address quality concerns.
- Budgeting & Reporting
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Assist in preparing the procurement budget and forecasts.
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Track expenses and provide periodic procurement reports to management.
Key Performance Indicators (KPIs)
- Cost Efficiency & Savings
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Achieve 510% annual cost savings through effective sourcing and negotiation.
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Maintain at least 95% supplier price compliance with agreed contract terms.
- Timeliness & Delivery Performance
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Ensure 98% on-time delivery of pharmaceuticals and consumables.
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Reduce procurement cycle time to 35 business days from requisition to delivery.
- Inventory & Stock Accuracy
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Maintain 95100% stock accuracy during monthly stock reconciliations.
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Keep stockout rate below 2% monthly for fast-moving and critical items.
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Reduce expired/obsolete stock to less than 1% of inventory value.
- Supplier Performance & Compliance
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Ensure 100% compliance with GDP/GMP procurement standards.
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Achieve 90%+ supplier performance rating based on quality, pricing, and service.
- Documentation & Audit Readiness
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Maintain 100% completeness of procurement documents for audit purposes.
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Achieve zero audit non-compliance related to procurement processes.
- Budget Adherence
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Maintain procurement spending within approved budget limits .
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Provide accurate and timely monthly procurement reports.
Qualifications & Requirements
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B.Sc./HND in Supply Chain Management, Pharmacy, Business Administration, or a related field.
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2-4 years of experience in healthcare/pharmaceutical procurement.
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Strong understanding of GDP/GMP and pharmaceutical supply chain processes.
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Proficiency in MS Office and inventory management software.
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Strong negotiation, communication, and analytical skills.
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Detail-oriented, organized, and able to work under pressure.
Benefits
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Competitive Salary: 150,000 - 200,000
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Health benefits
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Professional development and training
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Career advancement opportunities
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Conducive work environment
How to Apply
Interested and qualified candidates should send their CV to hiring@mysigma.io using Procurement Officer Ajah as the subject line.
