Senior Administrator – Employer Solutions

EMPLOYMENT TYPE: Fixed Term

DEPARTMENT: Employer Solutions

DIVISION: Institutional Client Services

WORKPLACE STRUCTURE: Hybrid

ROLE OVERVIEW

PURPOSE OF JOB

The post holder will be responsible in supporting the Senior Manager and project team with the co-ordination of the change of banking provider.

The role includes ensuring that the cash is migrated accurately and timely as well as the associated investments which need to be moved to custody accounts that reflect the updated standard settlement banking details. Post migration a full reconciliation is required to ensure both cash and assets are correctly reflected in client accounts.

The role also involves liaison with various stakeholders including the client managers, the investments teams, the administration teams, internal and external banking teams as well as the investment custodians.

MAIN RESPONSIBILITIES AND DUTIES

CASH MIGRATION

• Run and review standard cash report, including checks for any account set up or transactions that need to be accounted for.
• Creation of static data change instructions, (to relevant team), to record the set-up of new bank accounts and closure of bank accounts.
• Creation of transaction instructions to move cash from the paying to receiving bank.
• Creation of small balance movement instructions.
• Queries.
• Communication with various teams.
• Cash Reconciliations.
• Checking all cash Posting are accurate and complete.

ASSET MIGRATION

• Run and review standard asset reports, including checks for any account set up or transactions that need to be accounted for.
• Analysis of asset holdings to identify which asset require updated standard settlement instructions (SSIs).
• Support new fund manager FM account setup.
• Creation of SSI templates per plan.
• Report running & checks.
• Correspondence with internal investment teams.
• Prepare and review instructions to counterparties to (a) update SSIs and (b) transfer assets to new accounts (where required).
• Monitoring of settlement of instructions and updating tracker.
• Escalation with fund managers re the transfer of assets.
• Data Import file checks.
• Asset reconciliations.

GENERAL

• Update client teams on progress and to gain assistance with prep work.
• Regular communication with the Cash Management Team, including weekly calls and daily progress updated.
• Project Call.
• Managing queries.
• Static Data changes/tasks for system changes.
• Report issues/queries.
• Managing adjustments and exceptions.

ESSENTIAL REQUIREMENTS

• Experience and understanding of core operating platforms (CHS. Jobstream and ES Reporting tools preferable).
• High level of accuracy and attention to detail including reconciliation experience.
• Understanding of custody and settlement including account opening and transfer instructions.
• Completer / finisher – ability to see tasks through to the end.
• Ability to collate and present information in a clear and concise manner.
• Positive “can do” attitude.
• Strong awareness of operational risk and an understanding of governance framework.

OUR COMMITMENT TO INCLUSION & WELLBEING

JTC is committed to fostering a healthy, inclusive organisation where all individuals feel welcome and feel able to participate in the workplace fully. We value different perspectives, backgrounds and lived experiences. This includes supporting employee wellbeing so that people feel equipped to thrive.

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