washington
Administrative Assistant 4
Job description
Administrative Assistant 4
At the Department of Commerce, we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places.
Mission: The Department of Commerce’s (Commerce) mission is to grow and improve jobs in Washington by championing thriving communities, a prosperous economy, and a sustainable infrastructure. We build, serve, and invest in communities across the state, centering equity in all we do.
Key Goals: The Contracts and Compliance Division (CCD) Division provides expert consultation and training to more than 450 programs in contracts, ethics, internal controls and audits, as well as manages the agency’s office services.
Outcome Measures: This position helps meet CCD goals through three outcome measures: Engaged Employees, Engaged Stakeholders, and Optimized Operations aligned with divisional needs.
Position Objective: This position is part of the CCD Management Team and is responsible for providing professional administrative support to the Chief Contracts & Compliance Officer (CCD AD) and supervising CCD administrative staff. Required Position Qualifications:
Four (4) years of combined experience and/or education as described below:
Experience must include the following areas
•Office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
•Collaborating with others in a complex environment to complete projects and tasks.
•Experience leading a diverse team to accomplish shared goals through the delegated authority of others or a formal role without formal positional authority.
•One year of supervisory experience within the last five years.
•One year of experience taking meeting minutes and developing agendas.
•One year of experience proofreading and finalizing documents, including editing for clarity and content, and identifying and correcting errors in grammar.
•One year of experience managing multiple and competing priorities.
•One year of experience using the following computer software programs (or equivalent):
o Microsoft Word
o Microsoft Excel
o Microsoft Outlook
OR
One (1) year as an Administrative Assistant 3 or Two (2) years as an Administrative Assistant 2
Education involves business administration, public relations, communications, or closely related field. Qualifying education post High School or equivalent may be substituted year for year for experience.
Examples of how to qualify:
•4 years of experience
•3 years of experience and 1 year of education
•2 years of experience and 2 years of education
•1 year of experience and 3 years of education
•0 years of experience and 4 years of education
Required Position Competencies:
•Superior editing skills
•Superior written and verbal communication skills
•Superior organization skills
•Ability to anticipate administrative needs
•Ability to build consensus and gain buy in
•Ability to remain calm and maintain effectiveness in high-stress environments
To be considered for this position the following are needed:
This recruitment may be used to fill future vacancies over the next 60 days.
Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.
Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at Human.Resources@commerce.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Department of Commerce also offers a competitive benefits package including: medical and dental insurance benefits, retirement and deferred compensation plans, 11 paid holidays each year, 14-25 vacation days per year (depending on length of employment), 8 hours of sick leave per month (if full time employed), bereavement leave, an employee assistance program, as well as other benefits. Please see the Benefits Tab for more details.
At the Department of Commerce, we’re reimagining what’s possible in government. We’re builders, thinkers, and change-makers, working at the intersection of innovation, community, and impact. From unlocking critical funding to fueling inclusive economic growth, we’re turning big ideas into real-world solutions that uplift people and places.
Our agency’s strength lies in the diversity of our workforce and the breadth of the lived experiences and perspectives employees bring to the work. We believe equity is not just a value but a practice, which is reflected in how we design programs, engage communities, and deliver outcomes. We foster a workplace culture where curiosity is encouraged, bold thinking is welcomed, and collaboration drives our impact.
This job is a commitment to reshape systems so they work better for everyone. If you’re ready to challenge the status quo and build meaningful connections, we want to meet you.
Let’s build what’s next, together.Mission: The Department of Commerce’s (Commerce) mission is to grow and improve jobs in Washington by championing thriving communities, a prosperous economy, and a sustainable infrastructure. We build, serve, and invest in communities across the state, centering equity in all we do.
Key Goals: The Contracts and Compliance Division (CCD) Division provides expert consultation and training to more than 450 programs in contracts, ethics, internal controls and audits, as well as manages the agency’s office services.
Outcome Measures: This position helps meet CCD goals through three outcome measures: Engaged Employees, Engaged Stakeholders, and Optimized Operations aligned with divisional needs.
Position Objective: This position is part of the CCD Management Team and is responsible for providing professional administrative support to the Chief Contracts & Compliance Officer (CCD AD) and supervising CCD administrative staff. Required Position Qualifications:
Four (4) years of combined experience and/or education as described below:
Experience must include the following areas
•Office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
•Collaborating with others in a complex environment to complete projects and tasks.
•Experience leading a diverse team to accomplish shared goals through the delegated authority of others or a formal role without formal positional authority.
•One year of supervisory experience within the last five years.
•One year of experience taking meeting minutes and developing agendas.
•One year of experience proofreading and finalizing documents, including editing for clarity and content, and identifying and correcting errors in grammar.
•One year of experience managing multiple and competing priorities.
•One year of experience using the following computer software programs (or equivalent):
o Microsoft Word
o Microsoft Excel
o Microsoft Outlook
OR
One (1) year as an Administrative Assistant 3 or Two (2) years as an Administrative Assistant 2
Education involves business administration, public relations, communications, or closely related field. Qualifying education post High School or equivalent may be substituted year for year for experience.
Examples of how to qualify:
•4 years of experience
•3 years of experience and 1 year of education
•2 years of experience and 2 years of education
•1 year of experience and 3 years of education
•0 years of experience and 4 years of education
Required Position Competencies:
•Superior editing skills
•Superior written and verbal communication skills
•Superior organization skills
•Ability to anticipate administrative needs
•Ability to build consensus and gain buy in
•Ability to remain calm and maintain effectiveness in high-stress environments
To be considered for this position the following are needed:
- A complete and detailed online application.
- A cover letter (enter online).
- At least three professional references (enter online).
This recruitment may be used to fill future vacancies over the next 60 days.
Technical support is provided by NEOGOV, 855-524-5627 (can't log in, password or email issues, error messages). DES job seeker support may answer general questions regarding the recruiting system at careershelp@des.wa.gov.
Our Commitment to Equal Opportunity
The Washington State Department of Commerce is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans or people with military status, and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application, testing, or interview process or this job announcement in an alternative format may email Human Resources at Human.Resources@commerce.wa.gov. Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.
Department of Commerce also offers a competitive benefits package including: medical and dental insurance benefits, retirement and deferred compensation plans, 11 paid holidays each year, 14-25 vacation days per year (depending on length of employment), 8 hours of sick leave per month (if full time employed), bereavement leave, an employee assistance program, as well as other benefits. Please see the Benefits Tab for more details.
