Accounting Clerk

Job Summary:

This position is responsible for all accounts payable functions, including invoice processing for Purchase Order and Non-Purchase Order transactions, working closely with Mohawk Medbuy Corporation Purchasing, communicating regularly with internal and external stakeholders, month-end journal entries and other duties as assigned.

Responsibilities:

• Receive/manage accounts payable invoices and backup from internal/external mail
• Verify 3-way match of PO invoices received, and work with Mohawk Medbuy Corporation Purchasing and vendor to resolve discrepancies in a timely manner
• Obtain appropriate approvals in accordance with HHS policies for all Non-PO invoices received for payment
• Perform data entry of all invoices ensuring that expenses are coded to the appropriate general ledger accounts, submit to AP Coordinator for review
• Liaise cross-functionally with the Finance Capital group and Redevelopment to update excel files for invoice status on capital purchases ·
• Build and maintain relationships with internal and external stakeholders (department heads, assistants, vendors etc.)
• Contact vendors for supporting documents to resolve discrepancies or expediting payments as needed
• Co-ordinate Vendor information for New/Changes to the Vendor Dictionary
• Investigate all internal and vendor inquiries and respond in a timely and professional manner
• Maintain invoice copies and related data/documents on a secure network drive for reference and audit purposes
• Preparation of vendor statement reconciliations on a regular basis
• Work cross functionally to prioritize and resolve invoices on exception
• Create process documentation & lead process improvements
• Prepare accrual entries and uploads related to month end
• Other duties as required.

• Minimum 1-2 years’ experience in accounting/finance with emphasis on accounts payable, in a computerized A/P environment
• Post-secondary accounting/finance courses and demonstrate a strong accounting knowledge
• Proficiency in computers i.e. MS Office programs (Word, Excel, & Outlook), advanced excel is an asset
• Self- driven with proven initiative in problem solving & process improvement
• Technically savvy
• Positive attitude
• Previous health care accounting experience in a hospital environment is an asset
• Proven interpersonal and communications skills across all levels of the organization with a customer service focus
• Detailed oriented with a high level of accuracy
• Demonstrate ability to prioritize and organize multiple tasks with deadlines
• Ability to work independently with minimal supervision
• Physically able to sit, stand, walk, occasional lift and/or carry approximately 20lbs

Hours: Monday to Friday - 7.5 hour day shifts; 0800 - 1600 (Hours are subject to change based on operational needs)

Salary: $31.147 to $38.907 per hour

Date posted: July 7, 2026

Internal applications due by: July 14, 2026

REF3729O

Halton Healthcare is an equal opportunity employer who is committed to integrating diversity, equity and inclusion throughout our operations, policies and culture. If you are passionate about what you do, motivated by a job well done, and as committed to excellence, quality and patient satisfaction as we are, we'd like to hear from you. Please attach your current resume directly to this posting.

Please note that while this job is posted on Halton Healthcare's career page, it may also appear on third-party job boards.  These external platforms may use automated tools, including artificial intelligence, for candidate screening and matching.  We do not control or influence these processes.  To ensure your application is reviewed by our team, we recommend applying directly through our Halton Healthcare careers site.  

We thank all those who apply but only those individuals selected for further consideration will be contacted.

Halton Healthcare is committed to providing accommodations for applicants with disabilities.  In accordance with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, Halton Healthcare will provide accommodations throughout the recruitment and selection process. If you require an accommodation, we will work with you to meet your accommodation needs to ensure your equal participation.

The Ontario Public Hospitals Act mandates that hospitals establish health surveillance programs for all individuals working within the hospital. This regulation requires proof of immunity for certain diseases and as a result, Halton Healthcare requires all new hires to receive pre-employment medical clearance by our Health, Safety & Wellness team, prior to their start date, as a condition of employment.  This includes demonstrating compliance with Halton Healthcare’s Immunization Policies.

All new hires must be fully compliant with our Vaccination Policy as a condition of employment with Halton Healthcare.  Successful applicants will be required to provide proof of vaccination or proof of a documented medical exemption as part of the hiring process.

All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.